Question

available inventory for group or assembly items

Forum|Forum|4 years ago
May 26, 2022
8 replies
45 views

Does QB POS track the available quantity of "Group" or "Assembly" Items.

ie: Based on the inventory of each component, how many of the Group or Assembly is available to sell?

In my POS, the quantity = 0, so I'm not able to sell these groups on my website, that synchs inventory with QB POS!!!

QuickBooks Point of Sale

Screen shots - show a list of "Group" items with 0 quantity, and show a "Test Assembly" item with 0 quantity - even though there is plenty of each of the components of the group and assembly

LieraMarie_A

Level 8

Hi there, @emdash.

Allow me to provide some information that will help you sell assembly items.

You've got one more step to take to sell your assembly items. Once you set up your product's bill of materials, you'll have to build and track your finished goods. When you do, QuickBooks updates the stock of components you use.

Here's how:

Locate the assembly item in your Item List.
Select Show Details.
Click the Assembly button next to the Item Type field.
Choose Edit Assembly.
Make sure to specify the quantity of each component item.
At the top of the Edit Assembly window, select Build.
It'll tell you the maximum number you can build. Specify the quantity to build, then select Build.
Click OK, then Save.

I'm also adding an article you can read and learn about the different item types and how to manage them. Click on this link: Create, edit, and delete Point of Sale items.

Feel free to comment below if you have follow-up questions about inventory management. The Community is always here to help.

C

CharleneMaeF

QuickBooks Team

OK, that makes sense for Assemblies. I think then, what I'm doing is a GROUP. I'm selling two items together at a reduced price. I want the inventory to show how many of the groups are available to sell, and have it adjust the quantity as I sell the items either individually OR in the group.

Is that possible?

Thanks for getting back to us on this thread, Kristin Arvidson.

In QuickBooks, the quantity on hand of the inventory parts will be reduced once you use it for individual or assembly selling. For products that you buy or sell together but don’t track as a single item, create a group item instead.

To assemble your items in a group, I'd recommend following these stapes:

From the Inventory menu, select Build Assemblies.
Select the product you want to build from the Assembly Item drop-down.
Check the quantity available for this product at the top. This helps you know how many more you need to build.
You can see the list of components you need to build your product. Review the quantity on hand, quantity needed, and other info.
Add the Quantity to Build. The numbers in Qty Needed column get updated depending on the quantity you want to build.
If you use another assembly item to build this product, check Automatically build required subassemblies. This lets QuickBooks build the assembly that you also use as a component.
Select Save and Close.

For more details, please see this article: Combine your Inventory Items to Build Finished Goods.

Additionally, I've added this write-up containing topics and resources that will guide you on how to efficiently perform any QuickBooks Point of Sale activities: FAQ.

Feel free to add a comment below if you still have questions about managing your items. I’ll be glad to answer them for you. Wishing your business continued success.

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