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KelbyR
November 3, 2020
Solved

E-filing confirmations

  • November 3, 2020
  • 4 replies
  • 50 views

What kind of confirmation will I get for e-filing 940, 941, and W-2s with the Desktop payroll functions? 

Email, system notification, anyone?

Best answer by MonicaM3

Hey @KelbyR

 

Welcome back! Notifications are so important to help us keep track of filing status.

If you are filing the tax forms yourself, at minimum, you will receive an email notification when you file the tax forms, and another when they have been accepted by the IRS.

You will also receive in-product prompts that your tax forms are due to be filed when the time comes.

The IRS and state agencies can update tax forms frequently at year’s end. It’s important to make sure that you are keeping up with your payroll updates to ensure that the most current forms are being filed. To update:

 

  1. Click the Employees menu.
  2. Select Get Payroll Updates

 

If we are filing the forms for you, you'll receive several email communications reminding you when we will be processing the forms, when they have been transmitted, and when they are accepted.

 

Our goal is to keep you well informed of the status of your tax forms and filings. Thanks for checking! If you have any other questions about filing or anything else, I'm just a comment away!

4 replies

MonicaM3
MonicaM3Answer
Level 5
November 3, 2020

Hey @KelbyR

 

Welcome back! Notifications are so important to help us keep track of filing status.

If you are filing the tax forms yourself, at minimum, you will receive an email notification when you file the tax forms, and another when they have been accepted by the IRS.

You will also receive in-product prompts that your tax forms are due to be filed when the time comes.

The IRS and state agencies can update tax forms frequently at year’s end. It’s important to make sure that you are keeping up with your payroll updates to ensure that the most current forms are being filed. To update:

 

  1. Click the Employees menu.
  2. Select Get Payroll Updates

 

If we are filing the forms for you, you'll receive several email communications reminding you when we will be processing the forms, when they have been transmitted, and when they are accepted.

 

Our goal is to keep you well informed of the status of your tax forms and filings. Thanks for checking! If you have any other questions about filing or anything else, I'm just a comment away!

J
jimbishop
January 4, 2023

How do I know the E-Filing to the IRS was accepted

Z
ZackE_Moderator
Moderator
January 4, 2023

Thanks for getting involved with this thread, jimbishop.

 

You can check an e-file's status from your Payroll Center.

 

Here's how:
 

  1. In the top menu bar, go to Employees, then Payroll Center.
  2. Access your File Forms tab.
  3. From the Filing History section, go to E-Filings.
  4. If your status isn't updating, toggle between the Saved Filings and E-Filings tabs. This will refresh your E-Filings list.
  5. Select the View link in your Audit Trail column for more details.
  6. Review your e-file status.

 

Here's a list of each status and their meanings:
 

  • Agency accepted - The receiving agency has received and accepted your form.
  • Agency rejected - The receiving agency has received and rejected your form. Review the rejection letter that was emailed to you for specific details.
  • Intuit rejected - Intuit has rejected the form. This can occur if there's a problem with the information submitted, or if there was a problem with server connection.
  • Submitted to Intuit - The form has been submitted to Intuit.
  • Submitted to the agency - Intuit has sent your form to the agency.

 

You'll additionally receive an email confirmation within 24 - 48 business hours after e-filing federal forms.

 

I've also included a detailed resource about e-filing which may come in handy moving forward: Check e-file or e-pay status

 

I'll be here to help if there's any questions. Have an awesome Wednesday!

F
filiberto-aparic
March 3, 2021

I have to received confirmation from IRS on 1099 filing I did through Quickbooks.  I thought deadline was February 28 so was late filing.  What can I do to confirm IRS has this?

J
jamespaul
Level 8
March 3, 2021

Hello, filiberto-aparic.

 

I'll ensure you'll get the 1099 filing confirmation and ensure it is received by the IRS. 

 

Normally, we will send out a confirmation email regarding the filing status. Check your email inboxes for the status of the 1099 form you e-filed through QuickBooks. 

 

Another way you can check for the confirmation is to go your Tax1099 E-File account. Log in to the Tax1099 E-File Service website. From there, you can check the filing status. Check this Tax1099 article if you need help navigating their pages: 

 

Alternatively, you'll want to contact the IRS to check its filing status and to see if they already received it. You can find their contact details here: Contact IRS for More Information.

 

This articles sheds more light on filing 1099s in QuickBooks: 1099 E-File: QuickBooks Desktop setup, troubleshooting, & FAQs.

 

If you need to take care of other taxes or simply want to manage your books, we have help resources to guide you. Feel free to browse for them in the articles list page. You can specify the topic by choosing one at the bottom of the page. 

 

I'm still open for any other questions you might have for QuickBooks. I'll add guides to help you record transactions, manage your lists and so on. 

M
monikalynn
January 4, 2022

So, I submitted my 941 efile almost 3 days ago and it still says submitted to intuit.  I have called a few times and the only answer I get is that it is still processing and wait 10 days.  It has never been this way, I submit to intuit and it says submitted to intuit and within 24 hours (usually much quicker) it will say submitted to agency and the agency accepted or rejected.  The QBDT website says same thing so its like my submission is stuck within intuit and not being submitted to agency.  Both people I spoke with QBDT said it was an IRS issue to pass the issue off.  It's not an IRS issue it hasnt' been sent to the IRS yet, it's still with Intuit.  QBDT website even gives the process.  I can't re-efile as QBDT wont' let me do that.  

T
TQUAN
January 10, 2023

I've efiled 941 & 940 returns on 01/7/2023 and I've NOT received confirmation email yet. In last 3rd Quarter e-filing, I received confirmation email for efiling returns in less than 24 hours.

T
TQUAN
January 10, 2023

no received confirmation emails yet since 01/07/2023 for efiling 940 941 returns

Rubielyn_J
Rubielyn_J
Level 8
January 10, 2023

I want to ensure you'll be able to receive an confirmation email for e-filing returns, @TQUAN.

 

Since haven't received any email from us, I recommend reaching out to our Customer Care Support team. They have the specific tools to check if there are issues or need action on the form you submitted. 

 

To reach them, here's how:

  1. Open QuickBooks and proceed to the Help menu at the top.
  2. Choose QuickBooks Desktop Help. 
  3. Select on Contact Us at the bottom. 
  4. Enter your concern.
  5. Click Continue.
  6. Select the way you wish to connect with support.

 

You can also check out this reference for more contact information: Contact QuickBooks Desktop Payroll support. Ensure to review their support hours, so you'll know when agents are available.

 

Additionally, I'll be sharing these relevant articles to know how to submit and check the filed forms:

 

 

If you still have questions or concerns with e-filing payroll forms and I'll be glad to answer them for you. Take care and have a good one.

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