Batch delete or void transactions in QuickBooks Desktop Accountant

Learn how to batch delete or void transactions in QuickBooks Desktop Accountant.

Use the Batch Delete/Void Transactions utility (BDT) to quickly delete or void multiple transactions at once. This helps you save time so you can focus more on your business.

Note:

• This feature is only available in QuickBooks Desktop Accountant 2018, Enterprise, Enterprise Accountant 18.0, and later versions.
• You need to sign in as an admin or external accountant user.
• The Batch Delete/Void Transactions tool doesn't support multi-currency.

Batch delete or void transactions

Note: You can’t batch delete the following transactions (you can still delete them individually):

• Invoices with reimbursed expenses, times, mileage, or items
• Invoices with billable time and costs
• Paychecks
• Payroll liability checks
• Sales tax payments
• Online bill payments
• Any transaction in a closed period
• Credit card transactions

To delete them individually, open the transaction, select Edit, then Delete.

1. Go to the File menu, then select Switch to Single-user mode. If you see Switch to Multi-user mode, don’t select it.
2. Go to the Accountant menu, then select Batch Delete/Void Transactions….
3. Find and select the checkboxes next to the transactions you want to delete or void.
4. Select Review & Delete if you want to delete the transactions. If you want to void them, select Review & Void.
5. Select Back Up & Delete or Back Up & Void. You may also skip the backup and select Delete only or Void only from the dropdowns.
6. Select Yes to confirm you want to delete or void the transactions.

Select View Deleted/Voided Transaction Report to print a copy after you delete or void the transactions.