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Vonnie1999
Level 1

General Ledger report does not show sales for previous year

If I run a general ledger report for period 1May2017-30Apr2018, my sales transactions from 2017 are not included in the report? How could i resolve this? I am using Quickbooks Desktop 2015 Pro

4 Comments 4
Joyce_P
QuickBooks Team

General Ledger report does not show sales for previous year

Hi there, Vonnie1999.

 

There might be a data damage on your company file. Let's run the verify and rebuild utility to help us identify the possible errors.

 

Here's how to verify data:

  1. Click on the File menu.
  2. Select Utilities.
  3. Choose Verify Data.
  4. Click OK.

Then, here's how to rebuild data:

  1. Click the File menu.
  2. Select Utilities.
  3. Choose Rebuild Data.
  4. Click OK.

You can check for more solutions in this article: Resolve Data Damage on Your Company File.

 

Let me know if you have other questions by leaving a comment below.

Anonymous
Not applicable

General Ledger report does not show sales for previous year

Based on this behavior there is nothing wrong with your report of your company file.  You're seeing the report working as designed, the way it has worked for decades.

 

Explanation:

When a General Ledger reports is run all earnings details from years before the report end date are represented in the Retained Earnings total on the report.  Only earnings based on that end date's fiscal year appear in detail.

 

This is parallel behavior to the balance sheet, where all earnings in the current fiscal year are represented as current earnings, and those before the current year as Retained Earnings, based on the date of the report.

 

Solution:

If you want a report that shows all details per account for a period spanning years, create a Custom Transaction Detail report from the Reports menu and total it either by Income Statement or Balance Sheet (depending on the desired detail), but not by Account List your you'll get the same behavior as the General Ledger, which is also totaled by Account List.

john-pero
Community Champion

General Ledger report does not show sales for previous year

Alternate Solution

Run a P&L Detail  for the time period in question and nothing will be excluded.

HitendraParmar
Level 1

General Ledger report does not show sales for previous year

Solution :

Please check the fiscal year before generate the report for General ledger.  Change the period as you required the report in going to Company information field. so You can get the report as you required for the such period.

From: Hitendra Parmar (Ahmedabad)

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