Since you don’t know where to post the transaction, we can use the unknown bank (holding bank) to pay for the bill in the meantime. By using Pay Bills, an entry is created that will affect Accounts Payable and the specified bank account.

Here’s how:

1. Click the Plus (+) icon at the top and select Pay Bills.
2. Select “Unknown Bank” as your Payment account.
3. Select the bill.
4. Hit Save.

For more information, you may take a look at this article: https://quickbooks.intuit.com/community/Income-and-expenses/How-to-enter-and-pay-bills/m-p/186102.

Once you've verified the bank used to pay for the transaction, you can make a deposit to transfer the funds back to Unknown Bank. To do that, follow the steps below:
1. Go to the Plus (+) icon and select Transfer.
2. Click the Transfer Funds From drop-down to select the bank where the funds are taken out to pay for the bill.
3. On the Transfer Funds To, select Unknown Bank.
4. Enter Transfer Amount.
5. Click Save and close.

That should be it. Feel free to leave a comment below if you need anything else. I’ll be here to help. Wishing you the best!

DeniseRBBDAuthor

My "bank" is a partner's PERSONAL account that he used to pay the COMPANY bills directly. I have instructions from the partners to set the payments up as a "note payable" to the partner.

I can't directly access notes payable from the drop down menus from expense OR bill payment. Is there another process you can recommend to make this happen?

Thank you very much!!

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