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Traindepot1550
May 24, 2021
Question

Download attachments in bulk

  • May 24, 2021
  • 20 replies
  • 474 views

We use to be able to download attachments in bulk, why did this feature go away?   And is it on the horizon to come back?

I need to be able to back up our data as well and not completely rely on QB on again and off again features.

 

Thanks

 

    20 replies

    Klent
    Level 8
    May 24, 2021

    Hi there, Traindepot1550.

     

    I'm here to share some information about how attachment works in QuickBooks.

     

    Please know that the option to download attachments in bulk is still available in the program. You can use the Batch actions feature to export all the documents and files at once. I'll show you how:

     

    1. Click the Gear icon in the upper-right corner.
    2. Choose Attachments.
    3. Mark the attachments you want to export.
    4. Click the Batch actions button, then select Export.
    5. Extract the downloaded zip file to your computer.

    If you're unable to see this option, you can try logging into your QBO account using a private or incognito window. Unusual behaviors and missing interfaces are usually caused by the accumulated cache in the browser. You may use these shortcut keys to launch the window:

     

    • Press Ctrl + Shift + N for Google Chrome
    • Hold Command + Shift + N for Safari
    • Press Ctrl + Shift + P for Firefox & Microsoft Edge

    Once you're in, try exporting your attachments again. If it's now working well, close the incognito window and then go back to your regular browser. Next, clear its cache to delete the junk files and enhance your browsing experience. Alternatively, you can switch to other supported browsers to further isolate the issue.

     

    In addition, here's an article that you can read to help download your other data to your local hard drive: Export reports, lists, and other data from QuickBooks Online

     

    I'm just a post away if you have any other concerns or follow-up questions. Have a great rest of the day.

    Klent
    Level 8
    May 27, 2021

    Hi Traindepot1550,

    Hope you’re doing great. I wanted to see how everything is going about the issue in your attachments. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

    Looking forward to your reply. Have a pleasant day ahead!

    Rubielyn_J
    Rubielyn_J
    Level 8
    June 2, 2021

    I attempted to follow these instructions, but it looks like QB Currently limits the amount of exported files to 10 MB at a time, and after export, the page basically crashes. 

     

    Is there a more stable way to export my attachments from QBO, or am I doing something wrong?


    Thanks for joining this thread, @Cody K. I can provide some insights about exporting attachments in QuickBooks Online. 

     

    As my colleague mentioned above, you can still download files in bulk with QuickBooks Online. The most stable way to export attachments is by using the steps provided previously. 

     

    If you're unable to export the files and the page crashes, we can perform some troubleshooting steps to fix this. There are times that the browser is full of frequently accessed page resources, which causes some errors and/or unusual responses. Let's start by accessing your account using a private browser. You can use either of these keyboard shortcuts:

     

    • Google Chrome: Ctrl + Shift + N
    • Mozilla Firefox: Ctrl + Shift + P
    • Microsoft Edge: Ctrl + Shift + P
    • Safari: Command + Shift + N

     

    If it works successfully, you'd want to clear your regular browser's cache to prevent any unexpected behavior. Also, you can use other compatible browsers in QBO. 

     

    I'm also adding this resource to guide you in exporting lists and reports in QuickBooks Online. 

     

    Feel at ease to get back to this thread if you need more help exporting attachments in QuickBooks. I'll get back to you right away. Have a nice day. 

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