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LisaGrabon
Level 1

Set up and Using Reorder Points in Quickbooks Premier

I have set up reorder points in quickbooks. However I am not getting notifications that items are low. Is there a setting that I have to enable to get notifications?

19 Comments 19
Rustler
Level 15

Set up and Using Reorder Points in Quickbooks Premier

have you set menu edit .preferences>reminders>company tab to show inventory to reorder?

JanyRoseB
QuickBooks Team

Set up and Using Reorder Points in Quickbooks Premier

Glad to see you here in QuickBooks Community, LisaGrabon.

 

I'm here to help and guide you on how to setup a reminder for reorder points in your QuickBooks Desktop. 

 

Good to know that you've successfully setup the Reorder Points, and for you to receive a notification that your items are low, you'll need to enable the Inventory Reorder reminder in your QuickBooks Company Preferences

 

Let me show you how: 

  1. At the top menu bar, click Edit.
  2. Go to the Preferences.
  3. Select Reminders.
  4. Choose Company Preferences.
  5. On the Inventory to Reorder option, select the Show List radio-button.

Capture.PNG        6. Once done, click OK

 

This will get you on the right track. Don't hesitate to click the Reply button if you have any other questions about Reorder Points in QuickBooks. I'm always here to help you out. 

LisaGrabon
Level 1

Set up and Using Reorder Points in Quickbooks Premier

I did not! thank you :) I just checked and it shows a dot in "Show Summary" but I never see a summary unless I run a report, am I missing something?

AlcaeusF
Moderator

Set up and Using Reorder Points in Quickbooks Premier

Thanks for joining us here in the Community, LisaGrabon.

 

I want to make sure the inventory to reorder will show on the Reminders page.

 

You need to add the global reorder point of the items to ensure it will remind you in the system. The system will remind you once the items' quantity will go below the entered amount.

 

Here's how:

  1. Click the Lists tab at the top menu bar.
  2. Select Inventory Site List.
  3. Right-click the Inventory Site.
  4. Select Set Reorder Points.
  5. Fill in all of the needed information.

You can visit this article for more information about how you can set up reorder point correctly in QuickBooks Desktop (scroll down to Step 3):

 

Set up Advanced Inventory

 

Should you have any questions or need anything else, I'm here to help. Wishing you all the best.

 

Rustler
Level 15

Set up and Using Reorder Points in Quickbooks Premier


@LisaGrabon wrote:

I did not! thank you :) I just checked and it shows a dot in "Show Summary" but I never see a summary unless I run a report, am I missing something?


you can set QB to show reminders (  a list window) on start up, put the icon for the reminders list on the tool bar and refer to it, or upper right is a clock looking icon with a flagged bumber, clicking that will show the reminders list too

 

If you are asking about the pop up  for not enough to sell when you fill out an invoice or sales receipt, that is something different.  That should happen automatically and if if it is not there is a chance someone in the past checked do not show again and answered no.  If you are not seeing that prompt, then in Menu Edit>Preferences>General>My Preferences tab, check mark the setting to bring back one time messages. The next time you do it, you should see the prompt.

astanleyCTG
Level 2

Set up and Using Reorder Points in Quickbooks Premier

Hi @Rustler - I have been using the inventory reminders for several years, but recently any new items I've added, with global reorders points entered, are no longer showing up in my reminder list. All the correct radio button are selected too. Was there an updated pushed that eliminated this feature? Or added anther step to the process for making them appear on the reminder list?
Rustler
Level 15

Set up and Using Reorder Points in Quickbooks Premier

@astanleyCTG 

What year and version are you using, as far as I know there is nothing new in this area, it should work just as it always has.

 

QB does keep some lists static and only reads them when you open the company file, try closing the file and reopen it to see if the same problem exists

astanleyCTG
Level 2

Set up and Using Reorder Points in Quickbooks Premier

Thank you. We are using Enterprise 2019. The company file is shared with several other users, so i can't force them out right now However, I did close the file, switch to Single User, reviewed my preferences, and restarted the software a couple of days ago. Alas, the items still aren't showing up in my reminder list.
Rose-A
Moderator

Set up and Using Reorder Points in Quickbooks Premier

Good day, astanleyCTG.

I'm here to help you go over to your inventory and have those items appear in the reminder list.

 

If the Minimum Reorder Point is lesser than the quantity on hand, then the items will not show on your reminder list.

 

z.PNG x.PNG

 

To appear those items on your reminder list, you may want to check each inventory items setup if the Minimum Reorder Point is higher than the quantity on hand.

 

Here's how:

 

  1. Click the Lists at the top menu bar and choose Item List.
  2. Double-click the item to edit.
  3. Adjust the Minimum Reorder Point and ensure it's higher than the Quantity On Hand.
  4. Hit OK.

c.PNG v.PNG

 

For more information about adding and editing inventory items, check out this article for the perfect guide: Add, edit, and delete items.

 

If you require more information about the Reminder feature in QuickBooks, you’ll find detailed instructions by pulling up the article in your company file. Just press F1 on your keyboard.

 

b.PNG

 

That's it! Let me know how it goes by leaving  a reply below. I'll be around to help you out with your inventory items. Have a good one.

Sarahk11
Level 1

Set up and Using Reorder Points in Quickbooks Premier

Can you show what it should look like by the inventory sites? How can It notify me that if SKU ABC123 is in warehouse A and ABC123 is not in warehouse B, how can It notify me that warehouse B needs a refill from warehouse A?

2. Even if warehouse B is running low, how can it notify me for a refill? 

 

Can you please send a screenshot of how this works and what I need to make the site MIN and MAX?

 

 

Catherine_B
QuickBooks Team

Set up and Using Reorder Points in Quickbooks Premier

Hello there, Sarahk11. 

 

With Multiple Inventory Locations, you can track site-specific reorder points for each item. This means you can have a different reorder point for each warehouse. For us to assign reorder points to an item to each sites.

 

Here's how to turn it on: 

  1. Go to the Edit menu and click Preferences
  2. From the left menu, click Items & Inventory and select the Company Preferences tab. 
  3. Click the Advanced Inventory Settings button. 
  4. Under the Multiple Inventory Locations tab, check the Multiple Inventory Sites is enabled box. 
  5. Check and toggle options we need in using sites and then click OK
  6. Once done, click OK

When entering or editing an inventory item, we'll have the Inventory Site Info option. Click on it to assign reorder points to each warehouse.

Inventory.PNG Inventory 2.PNG

If we use this option, reminders will only notify us base on the global reorder point and not on each reorder point we set for each site. I'll surely send a feedback to our engineers to also have a reminder option if reorder points for each site is already met. 

 

Let me know if you need more help. Thanks!

Sarahk11
Level 1

Set up and Using Reorder Points in Quickbooks Premier

Hi,

 

Thank you for your response here. Is there a third party app that can send reminders if stock in an inventory site is running low. We don’t need to set reminders for the global reorder point. However the inventory site reminders are what’s important for us.

Tori B
QuickBooks Team

Set up and Using Reorder Points in Quickbooks Premier

Hey there, @Sarahk11.

 

Thanks for following up with us. 

 

Great news, you can check out https://apps.intuit.com to find a third-party app that works best for you and your business. There's a lot of different apps that work with QuickBooks Desktop that has different pricing and different types of features included in them. Going to this website will allow you to look through all the compatible apps that will work with the QuickBooks program. 

 

Please let me know if there's anything else that I could assist you with and I'll be here for you every step of the way. Take care! 

affordablinc
Level 1

Set up and Using Reorder Points in Quickbooks Premier

i read the messages and infromation on how to set reorder points. 

and actually yest when i am opening quickbooks it gets me the reminder page and i can see the reorder points.

however i would like to see if there is possible options to set so quickbooks can send me an email. everytime an item reaches lower than the reorder point? that will definetly be a big help?

 

KlentB
QuickBooks Team

Set up and Using Reorder Points in Quickbooks Premier

Thanks for reaching out to us, affordablinc.

 

Currently, the option to automatically send an email notification when your stocks are running low is unavailable in QuickBooks Desktop. Please know that we roll out updates based on our customers' requests and suggestions. That being said, we're taking note of your ideas to improve QuickBooks experience.

 

In the meantime, you'll want to visit our QuickBooks Desktop Apps Market to find a third-party application that best suits your business needs. Once you're in, just select the appropriate QuickBooks version from the QuickBooks Compatibility section to filter the results. Then, enter a keyword in the search bar.

 

I also encourage reading this article to help you track inventory stored at different sites or locations: Set up Advanced Inventory.

 

If I can be of any additional assistance, please don't hesitate to insert a comment. Stay safe.

nguyen from NETI
Level 1

Set up and Using Reorder Points in Quickbooks Premier

Hi ... Have you heard back from your engineers? I have 3 locations and I can't use "Global Reorder Points" cause i want to reorder each site.

 

Please advise. Thank you!

MichelleBh
QuickBooks Team

Set up and Using Reorder Points in Quickbooks Premier

Thanks for following up about global reorder points in QuickBooks Desktop, @nguyen from NETI.

 

I've checked our product updates reports, and it seems that there are no updates yet. With this, I'd recommend checking our QuickBooks Blog frequently to know the different innovations offered by QuickBooks. 

 

Also, you have an option to personally ask a question by logging in to our Intuit Developer website. By doing that, you'll receive any updates about your request. 

 

Here's how: 

 

  1. Go to this link: https://help.developer.intuit.com/s/topic/0TOG0000000kF9KOAU/quickbooks-desktop.
  2. Click Log In located on the upper right side, then enter your QuickBooks credentials.
  3. Hit Ask Questions, then type your concern in the box. 
  4. Tap Ask

I've also added an article about account management, banking, inventory, different reports, and many more. 

 

 

Let me know if you have other queries by clicking the Reply button. I'm always here on your back, ready to assist. 

goodblackdogs
Level 1

Set up and Using Reorder Points in Quickbooks Premier

Is there a way to sort or filter the reorder list by supplier?

JasroV
QuickBooks Team

Set up and Using Reorder Points in Quickbooks Premier

Yes, there is, @goodblackdogs.

 

You can go to the Add/Edit Multiple Items features and filter your re-order list by your preferred supplier. I'd be glad to guide you how:

 

  1. Go to the List menu in your QuickBooks Desktop (QBDT) and select Item List.
  2. Scroll down towards the Item drop-down menu, and choose Add/Edit Multiple Items. 2.PNG

     

  3. In the Add/Edit Multiple Items screen, select Inventory Parts from the List drop-down menu.
  4. Then click the Customize Columns button
  5. From the Available Columns field, select Preferred Vendor.
  6. Click the Add button to transfer the columns to Chosen Columns field then click OK2.PNG
  7. Go to the Preferred Vendor column, copy (Ctrl+C) the name of your supplier, and paste (Ctrl+V) it in the Find field then click the Magnifying icon. 2.PNG

 

You can also see this article for additional reference: Add, edit, and delete items.

 

Additionally, utilize this link for future guidance in efficiently tracking your inventories quantities: Adjust your inventory quantity or value in QuickBooks Desktop.

 

You can always count on me whenever you have other queries about reordering your inventories. I'm always here ready to lend a helping hand. Take care!

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