W-2

Happy Monday, @Libby Ball.

You can view your employee's W-2 forms in QuickBooks Online like so:

Viewing a Payroll Tax Form

1. From QuickBooks Online, navigate to the Taxes tab and the Payroll Tax section.
2. Select Annual Forms. Click W-2 Copies B, C & 2.
3. Click View to open a print-friendly version of the form. Click the Printer icon and follow your browser's on-screen prompts if you'd like to print your own copies.

For more information, please check out our thorough guide on printing form W-2. I'm also including a short video example on this below:

In regards to approving the forms, if you're using QuickBooks Online Enhanced Payroll, you'll need to initiate the filing yourself. Here's how:

E-file W-2 Forms to the SSA

1. From QuickBooks Online, navigate to the Taxes tab and the Payroll Tax section.
2. Select Annual Forms. Click W-2 Copies A & D.
3. Follow the on-screen instructions to verify your tax information.
4. Once finished, click Submit to authorize QBO to file the form for you.

This information is also available from our guide on preparing and filing W-2 forms for your convenience. With these resources, you'll be able to view and file W-2's with ease. Please know you can always find me here for all of your QuickBooks needs. Thanks for coming to the Community, wishing you a safe and successful week ahead.