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Email your receipts to QuickBooks Online

Learn how to email your expense receipts to get them into QuickBooks Online. Once you do, you’ll see them in the Receipts tab.

We are currently testing this feature as a beta. If you don't see the Receipts tab, don't worry. It should be available for you soon, and we hope you'll enjoy it when it arrives.

If you have a receipt, you can email it to QuickBooks. We’ll extract info from it and create a transaction for you to review. Then you can edit the receipt, add it to an account, or match it to an existing transaction. You’ll also have the receipt on file for tax time.

Step 1: Register your email address

  1. Go to the Banking menu, then select the Receipts tab.
  2. Select Register your email to get started. (If you see "Send receipts to," you’ve already registered your email address).

Step 2: Email or forward receipts to

  1. Attach receipts or send them in the body of an email. For example, you could take photos of paper receipts and send those, or forward an email that is a receipt itself (such as from an online purchase, Uber or Lyft ride, etc.). If you send a file it should be a pdf, jpeg, jpg, gif, or png.
  2. Send your receipts to Processing might take a few minutes. If something didn’t quite work, you’ll get an email that lets you know.
  3. Once it’s in our system, QuickBooks automatically tries to pull out the vendor, date, total, and last four digits of the credit card number. You’ll see the receipt under For Review in the Receipts tab.

Note: You can send multiple receipts in one email. But if you send too many, the file size may get too big for your email provider.

Step 3: Manage your receipts

Learn how to edit and review the transactions created from your receipts in the Receipts tab.