With QuickBooks Desktop Enterprise Advanced Inventory, you can track serial numbers or lot numbers. You can't track both, so decide which you want before you begin.
Serial or lot numbers are now turned on in your company file and you can begin using them. You don't have to assign serial or lot numbers to existing inventory to start tracking serial or lot numbers.
If you have a lot of items with serial numbers already in inventory, you may choose to not enter them all in QuickBooks right away. It's OK to continue your current method of tracking while slowly moving to QuickBooks by entering all newly purchased or assembled items with serial numbers as you acquire them. Eventually, your company file will have all your serial numbers.
First, make sure you have all the information about the serial or lot numbers associated with your current inventory on hand.
You'll be using the Adjust Quantity/Value on Hand window to assign serial or lot numbers to existing inventory:
For serial numbers
As a time saver, you can paste serial numbers from Excel or a comma delimited file.
For lot numbers
What does the Serial Numbers/Lot Numbers button do in the New Item and Edit Item window?
When you add or edit an item, QuickBooks adds a Serial Numbers or Lot Numbers button to the window. Clicking this button opens a window where you can override the global warnings you set in preferences.
How do serial/lot numbers appear on printed forms?
You can edit templates to add or remove serial/lot numbers on printed forms. Serial/lot numbers always appear on the screen.
On printed forms, multiple serial numbers appear in the description separated by commas. The lot number appears in its own column.