Why does received payment automatically create a deposit???

I recognize the significance of being able to effortlessly utilize the features of QuickBooks Online (QBO), @Silsal. Let me provide you with a few options so that you can focus more on managing your business.

By using the Undeposited Funds account, you can keep a record of your payments in QuickBooks until you're ready to deposit them into your bank account in QBO.

QuickBooks Online (QBO) will automatically remember the last account you choose under the "deposit to" field when you manually receive a payment.

To make sure you have the option to deposit your payments appropriately, check out the steps and I've included some sample photos below:

1. Go to +New.
2. Choose Receive Payment.
3. Click the dropdown under the "Deposit to".
4. Select Undeposited Funds or Payments to Deposit.
5. Then Save and closed.

The "Bank Deposit" tab ought should have all of the payments available to be deposited to your Bank Account.

To view your Undeposited Payments, follow these steps:

1. Click +New.
2. Go to Bank deposit.
3. From the Account dropdown, choose the account you want to put the money into.
4. Select the checkbox for each transaction you want to combine.
5. Make sure the total of the selected transactions matches your deposit slip. Use your deposit slip as a reference.
6. Select Save and close or Save and new. 

You can also check out this link to Fix undelivered invoices in QuickBooks Online.

Allow me to share additional information about late fees in QuickBooks Online:

• What’s the Undeposited Funds Account?
• Reconcile an account in QuickBooks Online

Please keep in touch with me if you have further QuickBooks-related concerns apart from bank deposit. I'm always delighted to help.