Question

Paid Leave Oregon

62 replies
510 views

Will QB Payroll withhold,pay and file Paid Leave Oregon?

Will this be done via Francis online?

Thanks

Workforce Payroll

Adrian_A

Level 8

Hello there, gorgewindowclean.

I'm here to share more information on how QuickBooks files and pays Oregon taxes.

QuickBooks has two options on how you can manage taxes. You can either do it manually or have the system do it for you. If you opt to use the second one, you'll have to complete the tax setup first. I've added this link for the detailed information: Pay and file taxes.

As for the Frances Online, I'd suggest reaching out to their support team. They are the best one that can share with you more information about paying and filing taxes.

I've also shared these links as your guide on the different tax forms QuickBooks Payroll does for you:

You can always get back to this thread whenever you have payroll questions.

G

gorgewindowcleanAuthor

Hi Adrian,

Thanks for the quick reply and links.
So Paid Leave Oregon is a brand new program that starts in 2023 and has to be reported and paid through a state website called Frances Online.
I’m wondering if QBO payroll will be doing this or if I will have to do it.
It’s totally new for everyone in Oregon.
Thanks

AlcaeusF

Level 14

Hello @gorgewindowclean,

Thank you for getting back to us here in the Community space. Allow me to chime in and provide additional information about setting up Paid Leave Oregon in QuickBooks Online.

We continue to keep in touch with your state for any updates related to payroll. However, an update regarding the new program for the year 2023 is not yet available.

We'll provide an update before the new year starts regarding the supportability. You may need to do it manually within your state website if QuickBooks doesn't support it.

If there are changes to your employees' profiles, update the details within the Payroll section. For your reference, I've attached an article with detailed steps on the process in QuickBooks: Edit or change employee info in payroll.

Drop me a reply if you need a hand with managing payroll or the paid leave. The Community and I will be around for you.

B

brogoitti

What about Desktop QB? When will QB have the new PLO tax as an item we can set up so the deductions are made from employee paychecks? And will this roll out better than the Washington paid leave which did not calculate correctly in the beginning so we had to create our own deduction? This tax begins Jan 1, 2023 and I have seen no updates to roll this into our product. When can we expect that?

S

SirielJeaB

Moderator

Thanks for joining the thread, @brogoitti.

The Paid Leave feature for the state of Oregon is currently not accessible in QuickBooks, and we're unable to give a specific timeline for when it gets available in the program.

In the meantime, you can check out these articles that provide information about the payroll tax update in QuickBooks:

You may use this article as a reference if you need to access your tax records and completed tax payments in QuickBooks Online Payroll: Access payroll tax forms and tax payments.

If you have further questions concerning payroll tax-related concerns, please feel free to comment below. I'm always willing to assist . Have a great day, brogoitti.

S

Sus2

Your links didn't help me regarding this specific deduction (unless I missed something!) If we have QB Desktop, do our payroll through it, and you do not have the update for the new law, how do we set that up? We would prefer not to be out of compliance and we do our payroll through you, so I'm a little confused on how to proceed. Thank you.

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If you are a small employer (< 25 employees), you can have the employee pay 100% of the Oregon Paid Familiy and Medical Leave tax. Quickbooks does not allow the correct 100% to be input in the payroll setup.

This has been an issue since inception Jan 1, 2023. I have had 6 calls and no one will fix this. They tell me they've escalated it to their tax department and it will be fixed, but it is March 17 and it isn't. The people you talk with at Quickbooks are trained to apologize, placate and deflect. They cannot fix anything and they cannot connect you to anyone who can.

D

dlbloom

If I were to change it to the employee paying 100%, does the deduction come out? I'm willing to do that at this point just to get this taken care of

Z

ZackE_

Moderator

Thanks for joining this thread, dlbloom.

There's a few things you'll want to be aware of when working with the Paid Leave Oregon program:

The total contribution rate is 1% and is paid on your first $132,900 in wages.
Employees pay 60%. Your business may choose to pay some or all of the employee portion as a benefit to your employees.
If you have more than 25 employees, your business pays 40%. In the event you have less than 25 employees, you don’t pay an employer portion. The agency has a guide and chart listed on their website to help you determine your employee count.
If you use a Payroll Core, Premium, or Elite subscription with automatic tax payments and filings turned on, Intuit pays and reports the premiums for you.
If you use a Payroll Core, Premium, or Elite subscription with automatic tax payments and filings turned off, you’ll need to pay and report your premiums yourself.

Since your Paid Leave Oregon isn't being deducted properly, I'd recommend making sure it's set up properly.

Here's how to set up a policy:

Use the Gear icon, then go to Payroll settings.
From your Oregon Tax section, use the Edit (✎) icon.
Click Create Policy.
Enter your number of employees used to determine the rate.
Specify your OR FAMLI Agency ID and hit Define Rates.
Detail a Policy Name.
Choose an effective start date.
Enter the contribution percentages for you and your employees. For example, if you want to pay 50% of the employee's portion (you pay 30$ and employees pay 30% for a total of 60%), enter "30" in your employee box. 30 will automatically add to the employee box.
Select Save.

Next, you'll need to add your policy to employee profiles.

Please feel welcome to send a reply if there's any questions. Have an awesome day!

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