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B
bookkeeper1943
December 12, 2025
Question

Per Employee Fee Pricing Plan

  • December 12, 2025
  • 6 replies
  • 91 views

Why is QB charging a per employee fee?  I already buy the tax table.  Then I run payroll, there is no additional cost to QB, so why are they charging me.

    6 replies

    SIAB
    SIAB
    Level 2
    December 12, 2025

    They announced this policy a few months ago. You should consider using a third-party payroll application to integrate with QB. Then you may consider to renew your QB Desktop Enteprrise thru a reseller and get lower renewal fee.

      R
      rustymag
      March 24, 2026

      When I inquired about the fee, I was told it was to offset the cost of ach deposits to employee accounts.  We are a small group, and 99% are not interested in direct deposit to their bank.  

       

      Where to begin looking for the third party payroll to integrate with QB, 

      Also, I have not heard of a reseller to possibly get a lower price.

       

       

      J
      Jayson_EQuickBooks Team
      QuickBooks Team
      March 24, 2026

      Hello, rustymag. To start exploring third‑party payroll options that work with QuickBooks Desktop, you can visit this link and browse apps that integrate with QuickBooks and match your needs: https://desktop.apps.com/home.

       

      If you have other concerns, feel free to add a reply below.

      J
      JeveeAdvin_laQuickBooks Team
      QuickBooks Team
      December 12, 2025

      Hi there, bookkeeper1943.

      QuickBooks charges a per employee fee as part of their payroll service to cover the cost of features. Although you've already purchased the tax table, the fee goes beyond that. Let me provide an explanation of why this fee exists.

      When you subscribe to a payroll plan, an additional charge per active employee will apply based on your chosen subscription. These charges won’t appear during payroll runs but will be added directly to your subscription total.

      This fee is standard for payroll services and helps ensure accuracy, regulatory compliance, and support for managing payroll efficiently.

      You can refer to this link to find the subscription plan that best fits your needs for running payroll for your employees: QuickBooks Enterprise Pricing.

      Also, you login to CAMPS to check your subscription charges.

       You can return here whenever you need assistance.

      B
      bookkeeper1943Author
      December 12, 2025

      This fee is not standard as I have been using QB for payroll for over a decade and the fee is just starting, on top of a threefold increase in the cost of QB.

       

      "This fee is standard for payroll services and helps ensure accuracy, regulatory compliance, and support for managing payroll efficiently." 

      If this is truly what the fee is for then charge a flat rate, the expenses QB is claiming to incur are not based on how many employees I pay.  Again, I do the payroll, there is no increase in QB's expenses per paycheck I generate and print.  Also the threefold increase in cost should help with the "cost of features and ongoing support for managing payroll."

       

      Also, what support?  Is there a number to call to get support?

       

      This just seems like a money grab to me.

        J
        Julie 13
        February 20, 2026

        I am super PO'd about this.  Boo Hiss to Intuit!  I'm already paying a fortune as an annual payroll fee, so this is pure nonsense that we are additionally charged per payroll!

          SIAB
          SIAB
          Level 2
          February 21, 2026

          @Julie 13 

          When did you renew your Enhanced Payroll subscription?

          B
          BWright2
          June 17, 2026

          That is so not true. I do not know if your statement about it being added to your payroll subscription is meant for those who do not do direct deposit, or just in general. We have a very small workforce. Three of the four employees have their checks direct deposited. After I send the direct deposit in, the following day we are auto billed, on the card our subscription is paid with, for the payroll fee. I feel you need to clarify or correct your response.

          C
          Candice14
          Level 8
          June 17, 2026

          Good afternoon, . 

           

          I appreciate you hoping on this thread and expressing your concern. 

           

          I recommend contacting our Customer Support Team so they can review your account to see what these charges are for. Here's how: 

           

          1. Go to the Help menu. 
          2. Press QuickBooks Desktop Help and then Contact Us. 
          3. Enter your concerns and hit Let's talk. 
          4. Scroll down and choose to Get a callback. 

           

          Feel free to reach back out if you have any further questions and let us know how the call goes. We want to ensure that you get this taken care of as soon as possible. Have a great day! 

          BigRedConsulting
          BigRedConsulting
          Level 15
          June 25, 2026

          They’ve been doing this for well over a decade for new customers - for most of their Desktop Subscriptions.

          I expect you subscribed before that / somehow had a version that didn’t charge per employee and were grandfathered in, but now they started charging even for those older subscriptions.

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