W-2 Employees

8 replies
100 views

If I make ex-employees inactive (that DID work for us in 2024) will QuickBooks still generate a W-2 for them? Or do I have to keep them "active"?

QuickBooks Desktop Payroll

Mark_AG

Level 1

Yes, @WLusk, QuickBooks will still generate a W-2 for an ex-employee even if you make them inactive.

When you make an employee inactive in QuickBooks, they're no longer included in your active payroll list, but their profile and pay records remain in your accounts. Additionally, QuickBooks will still generate a W-2 as long as they have paychecks recorded during the year.

Feel free to check out these articles in the future. These will help you learn how print W-2 forms and get ready for the year-end checklist:

Keep me updated if you have other questions about inactive employees in QuickBooks Desktop Payroll. I'm always around to answer them. Have a great day!

FishingForAnswers

Level 4

@Mark_AG "I'm here to provide you with insights about inactive employees in your QBO account."

Psst.

Check the categorization of this question.

BigRedConsulting

Level 15

@FishingForAnswers I find it interesting that @Mark_AG fixed his 'answer' without comment and without thanking you for pointing our his sloppy blunder. I wonder why he's being so rude.

FishingForAnswers

Level 4

@WLusk QuickBooks Desktop will generate W-2s for all employees that received paychecks dated within the relevant year, regardless of their Active or Inactive status.

So, no worries; all roads lead to the IRS here.

WLuskAuthor

Haha! I should've known! Thank you so much for your help!

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