recording pay increases

Hey there GloriaP,

It's great to hear from you again and to see that you're still working away with Payroll in QuickBooks Online. This question about recording a pay increase without the employee seeing is an interesting one, and I want to make sure you get the answers you're looking for with it. I have a few ideas of what you could mean and I'd be happy to go over those with you.

The first idea I have is that you mean to say you're giving your employee a pay increase, but you don't want them to see it on their stubs. If that's the case, I recommend checking in with a payroll specialist, an accountant, or perhaps even the provincial or federal government to go over an employee's rights when it comes to knowing their wage.

When you mention the Notes box, I have a feeling you may mean you're looking at the Memo field available when you complete the pay run or review the cheques afterward. That memo field is something the employee would be able to see on the digital and printed stub or the cheque.

If this first idea matches what you're looking to do, having more information about why would be helpful to see what workarounds might be available to you.

My second idea is you may have employees that also work in the QuickBooks account and you're hoping to find a way to prevent them from seeing each others' wages. In this case, considering their user type and specific access is key. Users will have access to information based on their user permissions. Admin users will have full range of the account, whereas as Standard user can have limitations put on their access type.

For Standard users that you don't want to see payroll information, making sure they do not have the Payroll access box checked off. That way, when they go to the Payroll tab, they'll see a message that notes they don't have access to that section of the books.

This article goes over user types and access levels: User types and user permissions in QuickBooks Online There are several options to choose from, but you'll notice that there isn't a way to minutely tailor the accesses at this time. If that's something you're hoping to see, I recommend leaving feedback to let our product development team know. Here's how you can have your thoughts and ideas forwarded to them: How do I submit feedback?

I'll keep a look out for further comments from you in case you'd like to elaborate on what you're trying to do with the pay increases and QuickBooks Online. If you'd like to work with an accountant, start by checking out the My Accountant tab. There, you can invite an accountant you already have to be a user in your books or you can use the Find a pro to help button to find someone to work with you.

Take care!