Expenses & Suppliers

How do I rearrange the Vendor Information so that Invoices and Payments are shown together in date order rather than a list of invoices in date order and then a list of payments in date order.

Trying to do my expenses and it won't let me choose from any of my vendors first time this has ever happend

This is really frustrating - Class especially is very useful, so kudoes to QBO for adding this, but not being able to import Bills with this data is completely contrary to good data management. Big raspberry for that! This needs to be added to the import template, all it does is p*** people off and create a lot of extra work for absolutely no reason.

Hi everyone, my partner and I have recently established a catering/private chef company, we are using our own funds to launch the business and pay for any start up expenses with our personal credit card (to maximize points on credit card). I have been recording these transactions via journal entry debit expense account (fees, web design, start up costs, etc.) and crediting shareholder contribution. The costs and appropriate tax paid on business items (BC pst/gst) is recorded on this journal entry and each receipt or invoice is then attached. However the issue I am having is that the tax I have paid isn't showing up when I go into sales tax. Shouldn't it be recorded somewhere so I can claim ITC? Also we don’t have any revenue yet and are acquiring supplies and items.  Thanks so much,  Mike

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Dear community members,I am learning how to record rent with GST in QBO for a retail store. I understand that when it sells products in inventory, it collects GST from customers and needs to remit to CRA later. In the case of paying rent $1000 with 5% GST ($50), I think we record $1000 in Rent Expense account. But in which account do we record $50? Also I hear from people that CRA will only give back a certain percentage of $50. How is the percentage determined for a small retail store? Could this ever be 100%? Thank you very much. 

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Widget 1 Profit and Loss: Expenses does not match the Widget 2 Expenses amount. There is a large difference. I have already checked that it is not open purchases orders affecting it.

I have a client who has the Esso fleet card for gas expenses for his business vehicles. I was wondering can we connect that fleet card to Quickbooks online so that whenever the monthly statements come in, we can directly import them and record the transactions.

I am categorizing everything from the bank feed, I create an "Other Current Liability" account and categorized all the pre-payments in this account but then when I create a monthly bill for example Chit Chats Express (like stamps.com prepaid shipping account) I enter end of month bill categorize as courier costs I am trying to match that bill to that liability account to offset the prepayments. * eBay account, we receive weekly payouts from our sales fees deducted but don't receive an invoice with fee/tax breakdown until end of month, so we have bank deposits that need to be matched with the gross sales and the monthly fees/sales tax deductions. * Expense Reimbursements Payouts - sometimes the receipts we are given are actually dated for many months even once in awhile a year+ old, what’s the best way to handle this. Previously in our old system I had a liability "slush" account I would enter individual receipts with their original dates then record the payout, any newly ente

HiI have created a new bill and entered  invoice amount and GST details to it.Then, I have updated GST amount, because I need to enter value with different GST percentage.After updating GST amount, the expense amount automatically updated with total of originally entered amount +newly entered GST amount.And that expense amount became non-editable. I have to update that back to originally entered amount.I believe there should be some settings which I might have missed.Please help resolving this issue. ThanksKamlesh  

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I have a camera supplier that asks for a deposit (example 1500$) for a rental, and then when we return the rental they give us back the deposit minus the fees of the rental (example 1350$ if the rental cost was 150$). This creates two transactions on QuickBooks, one where we're paying 1500$ and one where we have 1350$ back. How can I enter this transaction in quickbooks in a way that will make sense fiscally since paying 15% taxes on 150$ is different than paying taxes on 1500$ and then charging the taxes on 1350$. Many thanks !

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My company used to use Quickbooks Desktop Premier Contractor Edition, and it had the very useful ability to track expiration dates for our Vendor's Insurance & WCB (as in the below image). This was excellent as Quickbooks would give you a warning before making payments, entering bills, etc if either of the vendors WCB/Insurance was expired. We recently upgrade to the Enterprise Contractor edition, and we lost this ability. The option to pick a vendor type is still there, but the sections to add expiration dates (the highlighted sections) are no longer there. Is this functionality not available in Enterprise edition or is there a toggle or something that I can turn it back on with? 

Hi, do i need to set up sale tax agency information in Vendor set up?

Hello. I am trying to sort the expenses. I have one expense that is a goes into a business investment account. How would I properly categorize that item?

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Hey Quickbooks Community, I'm wondering if there's a way to show a billable expense through a journal entry. I currently use Quickbooks Easy Start so I don't have the option to turn on the billable expenses in settings. I can't afford to upgrade, so wondering if there's a workaround via a journal entry. Here's my scenario:I am paying for printing costs for a client with my company credit card (connected to Quickbooks) and I will add the total of this expense to her final invoice. Once she pays her invoice I will take the funds (that deposited into my chequing account) and pay my credit card to cover the expense I incurred.  Is there a way to show this through a journal entry? Thanks in advance!

We are an online retail store that uses QBE to generate purchase orders and then use the app to receive inventory into the system. The system then asks us to create an item receipt. Once we approve the item receipt the inventory goes into our system. The problem we are facing is when we create a purchase order (typically 100-500 different items) the price we actually pay for the inventory is not the wholesale price, it is a discounted price such as 10% off all items. Currently when we receive the inventory into the system we are receiving it all at full wholesale price, but we aren't actually paying full wholesale price as we often get % discounts off wholesale.We know we can change every price on the Item Receipt page one at a time to the price on the invoice from our supplier before we upload the new inventory, however this is painful as we often have hundreds of items we are receiving and changing the inventory one at a time doesn't make sense.Is there a way for us to assign a

Hello,I would like to know how I can print multiple invoices for the same supplier on one cheque?  When i was using the desktop version I would enter all invoices separately and then select them to print on one cheque.I entered in 3 invoices for one supplier and when i went to print cheques today online it printed 3 cheques, is there a way to get it all on one and it will list the invoices on the stubs?

Hello, I have a year end to prepare for and my Banking transactions / business expenses have disappeared prior to 12 months ago.  Is there a limit of 365 days for tracking and categorizing expenses? 

I act as an agent when incurring certain expenses I want to understand how to properly enter these types of expenses on an invoice while also reconciling my credit card balances example I rent clothing from two designers, both charge $100 and I style my client with those clothes for a service fee of $300 one of the designers doesn't charge HST as their business is not big enough and so they are exempt I have two invoices from the designers, one for $113 and one for $100 when I charge my client this is how I want their invoice to look like: My Fee: $300HST: $39Expenses:Designer A: $113 (100+13% hst)Designer B: $100 (no hst)  total: $552 but I want to make sure that at the end of the day I am only collecting $39 in HST and not claiming any HST paid on the expenses how do I properly enter this in Quick Books

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