Expenses & Suppliers

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I pay most of my bills via Direct Bill payment or EFT.  I print maybe 2 or 3 cheques a year.  Is there any way to change the QBO default for payment from Print Later to "EFT"?  It is rather annoying that in QBDT if I changed the payment type, it remembered what I used for the next payment.  QBO however, seems to insist that I will print a cheque, whether I want to or not. Any thoughts?

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For example, it would be great to have a column in the expense transactions view for "Customer/Project" so I can quickly see if there are any expenses that are not currently assigned to a project that should have been.

We are a general contracting company and we purchased some barriers for a project. After the project finalized we sold them. How should we record this? Thank you

Hi all, When we pay our bills online, our banks here charge a fixed fee for every bill payment. Is it possible to pre-set this fee in Quickbooks Online, so with every Bill Payment the fixed fee will be booked to Bank Charges automatically?

We are a consulting firm.  We have subcontractor consultants who bill against projects.  We mark up the subcontractor's bill (so it cannot be directly billable to the customer, who does not see the subcontractor's rate or bill) and then then we invoice the customer based on the marked up subcontractors' bills.  In come cases, we have several projects for a single customer, and the customer requires us to submit separate invoices for each project.  Many consultants work on many different projects, some for the same customer, some for different customers.  Subcontractors itemize their hours against each project and customer on their invoices.  All good so far.  It looks like this: Subcontractor 1 Bill ---> ]Subcontractor 2 Bill ---> ] ---> Project X Invoice to Customer ASubcontractor 3 Bill ---> ]  Subcontractor 1 Bill ---> ]Subcontractor 3 Bill ---> ] ---> Project Y Invoice to Customer ASubcontractor 4 Bill

I am an interior designer who purchases items for my client's. I purchase these items at wholesale and sell them to my client with a markup. I'd like to know how to organize this within my Quickbooks Online. 1) I receive payment from my client upfront for the items2) I purchase the items from my vendorI have currently made my client's payment as a sales receipt but its showing up as a negative balance. So clearly something its organized properly. Thank you! 

I downloaded the transactions from the bank and they are all showing as opposite the actual transaction.  For example, a purchase I make is showing as income, not as an expense.

Hello, I am having trouble matching multiple invoices with one bank charge. When I go to match the bank charge, because the amount isn't matching to the smaller invoices, it doesn't want to match. I need to know how to get it to match to all four invoices which total the one amount. Thank you!Jennefer

Your mobile app is completely broken for submitting expenses making it useless. At least for me.

I would like to understand the Customer:Job feature for entering bills, what it is about and how to use it. I am wondering if it is a way to help keep track of expenses that we roll over to our customers, such as freight costs. For instance, if a customer chooses Prepay and Add for their freight, would selecting the customer's name in the Customer:Job column when entering a freight bill help associate the bill cost to the customer just for informational purposes and not add the expense to the customer's account? We bill the customer for their freight before we get the freight bill and I need to be able to match them up for our own informational needs. I hope this makes sense, lol. Thank you in advance for your help!

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How do you assign different accounts for expenses for a single item?     We are in the trucking industry and would like to be able to report on what type of expenses each item has.    For example, Truck 1234 has expenses for tire repair and engine repairs.     Tire repairs and Engine repairs are set up as individual expense accounts. We would like to report on the P/L for each type of expense and also track the expenses for each item.

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Hi there,I am new to using Quickbooks online. I am using Sage50 in a different company before. For the credit card transactions, both companies set it up as suppliers which is fine. However, in QBO, they are entering the overheads (gas, entertainment, etc.) as different supplier so currently, we have 1000+ suppliers. We would no twant this to increase anymore and I think it is logical not to put this company expenses as suppliers. Since the credit card is already a supplier in QBO, I tried entering an expense but it is not showing in the balance. I tried to post it as bill and it did show in the balance. My question is, is it fine to post these credit card expenses as bill instead of expense so it will clearly show in the balance of the credit card (as supplier) and we can allocate the payment accordingly? Thank you so much in advance everyone!

How do I track employee expenses

Hello,We have a customer who is also a supplier who would like to use thier current invoice to offset a bill we had previously sent them.For example purposes, lets say they owe us $10,000, but have also sent us an invoice for $15,000.They have requested for the $10,000 to be taken from thier bill and to pay them the remaining $5000.How in the world do I enter this in QBO?Sorry folks, I'm a rookie! :)

Good Day, Can someone be so kind as to let me know what general ledger account I should post repairs to fitness equipment. We had to replace the cabling on gym equipment. 

I use MYOB in AUS, but that is not available in Canada. In MYOB I am able to enter the suppliers bank details and at the end of the day, produce a report that I import in to my bank account and it pays all of my bills that are in the batch report. I can't see where that is possible in CAD. It looks like you can only pay by cheque, or go online to my bank and pay each of the bills individually

Ideally I would like to have the total amount of the lease, and record monthly payments to track where the lease is at.  

Hi I paid a utility bill using owners credit card in QB, a reimbursement was made to owner for credit card payment and reconciled last month.  The bill was actually paid via direct payment thru bank. Now I need to correct the error and take back the amount given as a reimbursement. Not sure how to do this to reconcile this month?? Hope this makes sense!Thanks

I am using QuickBooks 2016.I have received a second Bill from the same Vendor. When I try to add the second bill, the screen pulls up the first bill.

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