Expenses & Suppliers

Hello,This has probably been asked before but right now, I'm overwhelmed with the new business administration stuff (also our newborn doesn't help), I'm months behind and I'm unfamiliar with the English terms. I also failed accounting 1 class 10 years ago. Here's what I am doing at the moment. I personally pay for all the expenses of the company and pay myself back from the company chequing account at the end of every month. I understand the principle (I buy something for 100$, the company owes me 100$, the company pays me back (-100$) then the company credit (debit?) (-100$) from what it owes me. Bam, it balances. I just don't know where and what to input in the QB app. Could somebody point me in the right direction so I can get started with my QB Thanks!

I would like to enter a starting balance and than enter transactions without a bank account right now.  We do not have a bank account set up and want to do this manually right now. 

Hello, I have corporate for a month. My company is just me and my wife as employees.I am wondering if tea, coffee and snack can be deducted as business expense as we always have 2 cups of coffee and some snacks during our daily work. I just think if CRA may consider this expense is for personal instead of business as we registered our apartment as office.So can anyone help me clarify this? I am quite newbie about this but I'm ready to learn step by step.if they can be deducted, should I put them under "Meal and Entertainment" category?Thanks in advance.

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I entered 2 bills to be paid and paid them with a check.  The vendor did not receive the check, must have been lost in the mail.  How can I write a new check to pay those same bills?

I have just upgraded to Enterprise 2020 and was looking forward to using the feature that allows having more than one vendor for individual items. However, it appears that POs to a second vendor cannot be made to include the vendor part # that is set up in the Vendor Centre. In fact, it appears that it is not possible to use this number in reports or anywhere other than the Item Lists for each vendor. Have others found the same thing, or am I missing something? Surely, if a vendor part # that is specific to a vendor can be set up, would it not make sense to at least be able to use that part # when addressing POs to that same vendor? Thanks, Michael Trotz

Hi!  Hope someone can help me out here…I’m new to QuickBooks and recently opened a online shop.  I used my personal credit card to pay for a item from a vendor for business purposes.  How do I change the information on my categories?  I used my business card for a personal purchase as well.  I’m so confused…thank you 

Hello!Another company and I agreed to split the cost of printing. My company has paid the bill in full ($2000). I need to collect the other companies contribution to the bill. The money that i am getting from them isn't income. Its just paying me back for their half of the expense. Can I just use the "Bank Deposit" feature to record it and use the same expense account I used to pay the bill from so that on my reports it shows that the printing was only a $1000 expense, and that the money received isn't actual income? We are non-profit and we don't sell anything or provide services.

We ordered material for a job that we no longer need.  The vendor has agreed to refund this large amount.  I have been asked to send something to them so they can issue the refund via ACH and not send us a check.  We don't want the check to get lost in the mail which has been an issue.  Thanks in advance for you help.

I have a receipt from FedEx that is mostly tax. I don't want to put it as a regular expense because customs duty fee is $0, but the GST/HST is over $1,000. How should I go about entering it?

When I create a Purchase Order using Vendors -> Create Purchase Orders the item cost/rate is different than if I create a Purchase order from an Estimate or Sales Order. For example the item in question has a cost of $21 USD (CAD is home currency) and has the preferred vendor set to a USD Vendor. When I create a PO from the estimate for the product the rate auto populates as $21 USD. However if I create a PO from Vendors -> Create Purchase Orders the rate comes in as $21 CAD therefor ~$16.65 USD. The fact that the same product comes in with two different costs/rates seems odd to me. Is this a bug?

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Hi! I am paying a bill in full and then wanting to invoice another party to pay for half the expense. How do I do this in Quickbooks online?

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Can I set up expenses to automatically split the amount to various classes by %? For example, I have an expense of $500 for an expense category, say Office Supplies.  Can I set it up so that any time Office Supplies is used, there is a % allocation to various classes? 20% to Class A, 15% to Class B, 65% to Class C?

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When I am working through all of my bank transactions and matching to expenses, I am rarely seeing the usual "1 record found" and MATCH button. Instead, I keep having to click into each transaction, choose "Find Match", and scroll to the correct one. I have confirmed the accounts are correct, and the amounts are exact matches, but for some reason I keep having to do this the long way. Why is this? Used to work pretty well.

My husband is a Sole Proprietor. He uses his personal credit card to pay for company expenses like his cell phone and a couple other things because they are on auto pay. I have my bank account set up so that on pay day, it auto pays those amount onto the credit card (so it pays them off). How do I enter this into quickbooks? I tried but it just doubled the amount instead. What am I doing wrong?

Hello,  (Sorry for this maybe a silly question.) I'm importing transactions from my banks. Then I have created different accounts using "chart account" for different kinds of expenses.As an example, I may say I have created an account for my electricity expenses: Expense->Utility->ElectricityWhen I review my bank account transactions, and I found my electricity bills, is it the same "to transfer" those bills to the Electricity account? or I should categorize the transactions using the "Expense->Utility->Electricity"Thanks!   

Hi, I have noticed that when I did my import of customers for Jan 1st, 2022 they were suppose to go to one of my 4000 (income accounts) but they have gone to an account called Services?  Is their a way I can fix this? I really need to be able to change the account for each one of these that are entered wrong. I hope someone as an idea of what I can do. Thank youSherry

I was trying to add receipt to an expense.  There were 2 expenses that were identical, except one belong to last months reconciled credit card statement, and one belonged to this months unreconciled credit card statement. When I deleted the receipt that was attached to the wrong expense, it changed the transaction to "C".  I was able to reconcile this month's credit card statement, but it was showing up in the transactions to be reconciled.  So I left it out. Now it remains in "C" status (even though the statement it belongs to is reconciled).  If I change it to R, it throws the beginning balance off for a future credit card statement.   How do I just "reinsert" it back as "R" to the month it belongs to so it doesn't keep showing up every month? Do I have to go back and un-clear every transaction that belongs to this month and last month and re-reconcile? I don't even know if that will work.  Thanks!!

Like some businesses i started with very little in the business. The supplies/tools I paid with using my personal credit card as I needed those immediately. Now the business has good money and I am looking to pay myself back. The quickbook mobile app only allows me to enter the expenses as paid by my cash OH account. Will that work?

if I add my expenses manually under which category this will go, how do I do that?