Expenses & Suppliers

We are trying to clean up our books, as multiple people have come/gone and its a mess. We have reconciled with our banking, however when I look at a the Transaction List by Supplier, I am seeing negative numbers that don't correspond anything.  I think when we reconciled, any bill payments were added as an expense, however the actual bill was never added. Should we be adding the bills under the appropriate supplier, so that there is a positive and negative entry, ie. matching the payment with the bill? or is taken care of when entering it as an expense?

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We are starting to use quickbooks to support our work internationally. In the countries we work in, it is a cash-based economy. A few questions:1) Is recording the transaction as a bill the best way to record all expenses that our field team uses?2) Is there a way to automate a reference number for these transactions? Many of the receipts that our teams get do not have a reference number on them. As well, it is helpful for us to have an automatic consecutive numbering system so that it is easy for us to reconcile the original receipt with the transaction on quickbooks. Your suggestions are appreciated.  Thanks!

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When sending PO's to vendors we notice it is not tracked as an invoice.  With invoices we see when and how many times an invoice is opened.Is there a setting in QBO we need to turn on to track PO's opens?Our business is growing and at times we create a PO but do not sent it right away as sometimes our clients want to add to the PO before end of day.  Sometimes we send the PO right away.We cannot tell if we've sent a PO or not and would really like to.  Any help is appreciated!Thanks!

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On my unpaid details, I want to add a column that shows what job is allocated to each bill. For example: When I enter bills, there's a customer:job field that I can use to input what job that bill is for. I want that customer:job to show up on the report. I can't find a way to do this. Thanks.

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