Expenses & Suppliers

I am new to QBO+ and am starting a new company. I am confused over the workflow for ordering parts from China to Canada. I create a PO and it is approved by the Chinese vendor. I now pay the Chinese vendor in full due to the payment terms. Do I convert the PO to a bill at this time?  My understanding is that if a PO is turned into a bill, inventory is automatically created for that PO.  However, the products are still in transit (possibly 30-60 days). I have not received this inventory yet. My goods are sold via a Woocommerce site.  I have a plugin to sync inventory levels from QBO.  So it's imperative that the inventory levels are accurate so that I can physically sell what I really have on stock in front of me. Is there a way to add the inventory when it actually arrives (how would I do this)?  Or what is the proper/suggested work flow regarding this? I hope the above makes sense.  Thank you.

I'm fully aware that you cannot add tags to journal entries in QBO.  However, it would still be helpful if I can find a work around to this issue.  Often I will receive a monthly statement from a supplier, and I will pay the monthly statement in one lump sum instead of paying the hundreds of individual invoices one by one, which saves an immense about of time.  I then use a journal entry to split up the expense categories.  So let's say I pay a statement of $1000. $700 is for Materials$300 is for Tools So I create a journal entry for $700 to the Materials Account (DR) and $300 to the Tools Account (DR) and then $1000 to the Checking Account (CR).  But let's say I want to track $500 of the Materials to a specific job. Normally I would just add one of my job tags to an expense when it's a single invoice I've paid. But in this case I've paid for multiple invoices at once and only a portion of them (in this case, $500 worth) apply to the sp

Hey all-I have a couple of vendor credits that I've been carrying all year for vendors that we have decided we won't work with again but will not receive a "refund" check for. What is best practice to remove these from QBO Advanced without messing up my books. 

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Hi All,Our company is relatively new, and during the first year, we were using our personal credit cards for business expenses. The company hasn't yet paid the owner.The credit card was used for personal expenses as well. How do I record these business expenses made through a personal credit card?Thank you!

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Hi In doing my bank reconciliation, I came across a cheque that was cleared but not in QB.  When I run the missing cheque report, that cheque shows as missing but it was actually printed.  How do I go about figuring out what happened to that cheque?  Thanks,Linda

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I am using the desktop version of Quickbooks and need some advice.Due to the Postal strike I am  going to be paying some vendor invoices through the bank.How do I record that I have paid the bills in Quickbooks?Right now the invoices have all been entered but there is no option on the dropdown menu for bank payment, the closest would be Interac payment.Could I use this option or  does this need to be done via Journal entry, maybe? 

Je veux m'assurer que l'inventaire sera toujours juste, même si des bons de commandes sont inexistants. Merci !

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It is a scam email but she is the only client to have this issue.

I am using Quickbooks Online Advanced - we have fixed assets. My goal is to be able to report Profit and Loss by Asset.   When posting Supplier bills, is there a way of modifying the bill so there is another column added to identify the  Asset  - similar to the way you can add a class to a specific line item on a bill. Similarly, can an asset column be added to customer invoices? Currently, we use product/service to enter supplier bills and customer invoices.   If possible, I would like transition to posting bills by category and identifying the asset on the line

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Hello,  I bought a mobile device and a case with my personal name for my company in separate transactions via my business credit card.Where to categorize the device and its case?I know some deprecation rate will be added to the device and its case. So, I am not sure which category is suitable for this case. Any help on this issue would be appreciated. Thank you.

how do i add credit card expense

We had an employee submit an expense claim. I received an email stating the employee submitted the claim. However, when I look at my expense claim list - it is not there. Is there somewhere I can look to see if it was deleted? Thanks.

Hi, I have an account with a functional currency in SGD. I have a loan with interest expenses denominated in USD. I have transferred the loan to a subsidiary, which will repay the interest in USD to me. I will then repay the loan holder in USD. I am able to issue a debit note in USD but not on the P&L. The "Interest Income" account I received from the subsidiary is in SGD and I can't seem to convert it to USD.Could someone please advise on the best approach for handling this situation? Thank you.

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This seems to be a new problem...https://quickbooks.intuit.com/learn-support/en-ca/other-questions/problem-with-bill-cost-and-amount-wrong-totals/01/1494499/highlight/true#M22567 This question was posted to Other as it may be a coding problem? Using QB Pro 2020 Desktop

I feel like QBO changed something and isn't able to help me, aside from directing me to the little grid box, which doesn't work, as the $$ amount is then cut off the right side of the chq.

how do i categorize

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When I apply a payment to a customer invoice, it shows the amount I entered, but is not applying the whole amount to the invoice.See attached file