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efish123
Apr 3, 2024 6:06 PM UTC
Question

Bill Pay

Hello,

 

When you pay a vendor using Bill Pay, does the vendor receive any info regarding what that payment applies to (invoice number)?

 

thanks

4 replies

Mark_AG
Level 1
Apr 3, 2024 8:05 PM UTC

Hi there, @efish123.

 

I'm here to assist you with your query about paying a vendor using Bill Pay.

 

When you pay a vendor using QuickBooks Bill Pay, the vendor does receive information regarding what that payment applies to, specifically their invoice number. When making a payment, you are prompted to enter the necessary information that would show to your vendor after paying.

 

By entering the bill number, you are providing the vendor with the necessary information regarding what the payment is for. This helps both you and the vendor keep track of which invoices have been paid and ensures accurate record-keeping.

 

Moreover, you can also learn how your vendors are notified when you schedule a bill payment.

 

Here's an article that can help you as you use Bill Pay in the future: Learn more about QuickBooks Bill Pay.

 

The Community space is open 24/7 to support everyone. Feel free to leave a comment if you have additional concerns besides paying a vendor using Bill Pay.

efish123Author
Apr 5, 2024 2:39 PM UTC

Thank you. So, just to make clear, when we are paying a vendor, we have to manually enter the invoice number in the payment info so the vendor knows what we are paying for? I was hoping that QB automatically communicated which invoices were being paid. That would save us a step and reduce error.  I can deal with that but that leads me to another question.  If we are paying multiple bills at one time to the same vendor, does Bill Pay make multiple payments, instead of making one payment that includes the multiple invoices? I have a vendor that has a dozen invoices we need to pay, I am going to have a dozen disbursements come out of cash? Thanks again.

 

    MsNorthPND1881
    MsNorthPND1881QuickBooks Team
    QuickBooks Team
    Apr 5, 2024 4:16 PM UTC

    Great to see you again, @efish123. I have the information you need regarding bill payments with QuickBooks Bill Pay.

     

    To clarify, when QuickBooks notifies vendors, it will not include invoice numbers. Instead, your vendor will receive two emails. 

     

    • The first email will notify the vendor of a scheduled bill payment. 
    • The second email will alert the vendor that the payment is on its way and to expect it soon.

     

    Please note that we do not notify your vendors in case of payment cancellations or failures.

     

    On the other hand, you cannot combine multiple bills into a single payment to a vendor using Bill Pay. Therefore, Bill Pay will create multiple payments when paying multiple bills at one time to the same vendor.  

     

    For more information about QuickBooks Bill Pay, you can visit this article:  Learn about QuickBooks Bill Pay.

     

    Moreover, you can review this material to generate data on all the money paid to a vendor for the year: Run a report with vendor totals.

     

    Please let me know. If you have any other questions when creating multiple payments. I'm looking forward to hearing back from you. 

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