Reports & Accounting

GST/HST in construction isn't as simple as just adding 13% or 15% to every invoice. There are some real quirks that catch people out:- The holdback: HST doesn't become due on the holdback until it's actually payable, not when the main invoice goes out- New home builds vs renovations: different rules apply- Input Tax Credits (ITCs): are you claiming GST/HST back on all your eligible job costs?- Quebec: dealing with QST on top of GST adds another layerHave any of these caused you problems in QBO? Or have you developed a reliable process you'd like to share? We'd especially love to hear from bookkeepers and accountants who've worked out the best QBO setup for construction HST.

One thing that's easy to let slip in a busy construction business is tracking Workers' Compensation Board (WCB) or WSIB clearance certificates for your subcontractors. In most provinces you need to confirm a sub has a valid clearance letter before you pay them — or you could end up liable for their WCB premiums.Since QBO doesn't have a built-in compliance tracker for this, how are you managing it? Are you using vendor notes in QBO, a spreadsheet, a separate app, or something else?Extra question for anyone in multiple provinces: how do you handle the different WCB bodies (WorkSafeBC, WSIB in Ontario, WCB Alberta, CNESST in Quebec etc.)?

If you're doing construction work in Canada, you'll know all about the holdback — that 10% (or sometimes more) that clients are legally required to hold back under provincial lien legislation until the project is complete and the lien period has passed.The tricky part is reflecting this properly in QBO: the holdback affects your cash flow, it sits on your balance sheet as a receivable, and the HST timing rules around it are different from a regular invoice.How are you handling it? Have you set up a dedicated 'Holdback Receivable' account? Do you use a separate invoice line, a credit note, or something else entirely? Would love to hear what's working — especially if you've found a clean way to handle the HST timing too.

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Retention (holding back 5–10% until the job is signed off) is standard practice in construction contracts, but QBO doesn't have a built-in retention feature. That means most of us have had to figure out our own workaround.We'd love to hear how you manage it:- Do you use a separate 'Retention Receivable/Payable' account?- Do you adjust invoices or use credit notes?- How do you make sure the retention shows clearly on your balance sheet?If you've cracked it, please share your setup — it would help a lot of people in the same boat!

I can't find the job profitability report in QuickBooks online

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Ineed to find all the journal entries I made in mnth onQB online Essentials

We recently changed our fiscal year-end from March 31st to December 31st in Quickbooks Online. I followed the steps to change the fiscal year-end via "Account and settings > Advanced" for both fiscal year and tax year. I also changed the sales tax reporting periods from March 31st to December 31st for both CRA (GST) and BC Ministry of Finance (PST) via "Edit agency settings". Upon completion of the change, running the following standard reports have resulted in the following outputs: 1. Trial balance (all dates and custom dates) results in the correct account balances;2. Transaction report (all dates and custom dates) results in the correct account balances;3. General ledger (all dates) results in the correct account balances;4. General ledger (custom dates) results in the "Balance" column not agreeing to the trial balance and transaction report.  Based on what I have read on the community boards, I can confirm that my transactional data is complete, however, when run

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The online version of the app does this. I assume it's supposed to do it cause it would obviously be dumb if it didn't.

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A/P Aging in QBO is designed the same as A/R Aging. But I need for Cash flow planning I need to know what is coming up as due. The QBO A/P Report tells me nothing.

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This is an intermittent problem, but even if you reset the dates of the report it still doesn't fix it. This never happened in the old "experience" of QBO. Will this be fixed? It is very frustrating, especially during busy tax time.

Is anyone having a problem with the GST going to a Revenu Quebec report when it should go to the Receiver General?

I discovered that my client had under-recorded HST in prior periods. I now need to record this obligation, which is because we neglected to levy it in the first place is entirely the company's obligation. I tried as a JE: Dr. Expense, Cr. HST Collected. However, the Collected figure isn't showing in the HST report. How do I record this in QB? I'm using QB Online - Accountant version.

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issues reconciling bank statements

I need to get started on project as a beginner in QuickBooks. what should i do to achieve this?

There are rounding errors in my AR reports, how can I correct this?

they paid some tax instalments during the year already. thanks

The new version of QBO is so extremely glitchy that I have actually had to walk away from my laptop and do other tasks because I couldn't post JE's, the bank feeds would't let me select transactions, supplier tabs were so messed up that I couldn't find what I was looking for, bank feeds no longer alllows me to match a transaction to an expense, and I could go on and on. The new version is a literal nightmare and my productivity has hit rock bottom becasue I am having to duplicate or even triplicate my work in order to try to get transactions to save.

customer payments received through quickbooks