Reports and accounting

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Hi everyone, Just migrated to QB online after over 20 years on Desktop Pro.  Not liking it all!  I am not an accountant or book keeper.  I am a small business owner trying to do my best to keep my books straight in the migration.  Here's what's going on .... If I can explain what I used to do in QB Desktop.  I accept 3 separate credit card payments from 3 clients.  I accept each payment & deposit it to a holding account.  I accept the actual payments via separate credit card processing software.  The following morning I get notice from the credit card processor all cards have been successfully charged & the funds have been deposited in my business account.  So 1 deposit for 3 separate customer payments.  I then enter a transfer entry to clear the holding account & match the deposit to the bank for reconcile.  As an aside; the payments are rental payments & belong to clients of mine.  So they are 'othe

I recently attempted to close month end but received an error message saying I was not able to close the month due to items in our inventory that had negative on hand values. This was not an issue for us in Desktop but is an issue in IES.   Because of the nature of our business, we do have regular and consistent transactions where the sale is recorded a few days before the item is received into inventory ( we do a good deal of third party drop ships).  appreciate the warning that there are negative hand inventory amounts to but to prevent the month from being closed does not work for us. I could have 10 items that show a negative on hand inventory value of just $.10 and I still could not close the month ( Materiality ???).  The suggestion from the Feedback desk was to do an inventory quantity adjustment at the end of every month and then reverse it the first day of the next month. This is not very efficient. Has anyone else experienced this and does a

Am I the only person who has an issue with the fact that Quickbooks has removed all of the previous years Payroll Tax Forms?  If you needed to print out an employee's previous year's W-2 or if you needed access to your quarterly 941s, you could find them under Payroll Taxes.  Now if you need any of the above etc,. you have to call Quickbooks and have them contact "The Back Office" to try to figure out how to get these forms to you, because Quickbooks made the changes but did not advise nor did they train their staff on how to retrieve the forms on their end. This is just stupid and a complete waste of my time.

My books are a mess.  When I received direct deposit payments for invoices I also categorized them. i think this doubled the income. I know now to match the payments.

I am looking for help setting up in QB Pro 2015 a new van that we purchased. We did a down payment (2  checks actually) and financed the rest.  I am not a bookkeeper and get confused and the debit and credit answers.  I went to set up a fixed asset account and the first part asked to categorize it as income or expense.  Not sure which to choose. Then I need to set up an account for the loan amount.  Should it be a loan account or a long term liability account?  And do i include the amount financed  or the total amount with the interest costs?   Where do i account for the deposit on the van? One was for $1000 and one was for $9000.  I posted them temporarily in the fixed asset area, but not sure if that is correct. (I can always change it)  I have set up other loans but not sure that i have done it correctly.  We dont do depreciation thru QB.  Our accountant and tax preparer does that when we do our taxes.  since

Hi, I am having issues with my workforce app

I completed the reconcilation process but i need to make a change. How do i unreconcile a bank statement?

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Hello, I work at three churches. Two of them set up their designated/restricted/holding funds on the balance sheet under liabilities. This is what I am used to and comfortable with.  I recently began working at a new church, and the previous bookkeeper set up the designated/restricted/holding funds on the P&L, and she has classes for each account. When I began working at this church, I received no training, and I was very confused. We also switched from Desktop to Online.  Anyway, the finance committee wants to move the designated/restricted/holding funds from the P&L to the Balance sheet. 1. Can I use the reclassifying tool to do this?2. Or can I move the account from the P&L to the Balance Sheet?3. Or should I create brand new accounts on the Balance Sheet and create journal entries with the current balances? Thanks

We have a number of vendors that we pay monthly and they have dozens of invoices & credits.  I need to send them remittance advice so they know which items to clear from our account.

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In the Customer center, it shows a balance next to each customer.  All Detail reports show all the data, but attached is what the summary report looks like. Customer Balance Summary report is also zeros.  But balance detail works.  How do I get the Summary reports back and where did they go?

We are an HOA who leverages QuickBooks' electronic payment system and emailing of our annual invoices. An HOA member elected to pay an invoice on Jan 28 via ACH transaction. On Jan 30, I received an email indicating there was an issue with the bank for that member, and the payment was cancelled.On Feb 2, I do see than Intuit pulled $100 which does seem to match the amount in question and is most likely the $100 that was disputed.Around Feb 24, the member did indicate they did see the money leaving the account. I'm somewhat limited in my QuickBooks knowledge, and this is for an HOA, so we are limited in knowledge How do I record the $100 that Intuit pulled back from my bank account so I can close out Feb?QuickBooks shows the invoice as closed, payment received, and payment applied, how do I reflect the invoice was not paid or reverse the payment?I do not see a bank deposit for $100 around Feb 24, is there a way to indicate if Intuit received the funds if the member r

WE USE AN ITEM "PERIODIC CHARGE" AT 0.00 TO LET THEM KNOW WE WILL CHARGE THEIR CREDIT CARD. I WOULD LIKE A REPORT THAT SHOWS THE WHOLE INVOICE TOTAL - OF JUST THE CUSTOMERS WITH THE PERIODIC CHARGE ITEM. I AM HAVING AN ISSUE SINCE THAT IS ZERO.  

Hello,  We are a foodservice facility designer/equipment dealer and use AutoQuotes (equipment quoting software) and would like to know if anyone has used an integration program to connect AQ to QB or if QB does it directly? QB online versionthanks  

How should I record an entry in QuickBooks Online for an investment withdrawal to pay for a budgeted expense?  I have money coming in through direct deposit into our banking account from an investment withdrawal.  This money is to pay for a specific bill that I expensed to a budgeted line item.  I need help recording this.  Should I create new accounts for all this?

Is it possible to create a report of customers (and their contact info) and limit it to customers that were created after a specific date, or between a specific date range?

Previously the cash flow planner would show the invoice remaining balance as cash inflows on the invoice due date, now it is showing the full invoice amount even if a partial payment has been made, which is grossly overstating my expected cash flow.

Ever month I have to edit all of these transactions for every bank account to add the class code.

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QuickBooks Online is moving all of its reports from the Classic view to a new, upgraded Modern view. Reporting is a critical part of running a successful business, and this major update is designed to make your financial reporting faster, simpler, and much more robust.    Here is everything you need to know about the transition, what new features to expect, and how to start pulling deeper insights into your business performance.   The Transition Timeline: What to Expect  The Classic reporting platform has served customers well for years, but as businesses grow, systems must evolve to keep up. After May 22, 2026, the Classic version of the reports will be entirely retired, making Modern view the sole reporting experience across all Intuit products, including QuickBooks Online, Intuit Accountant Suite, and Intuit Enterprise Suite.   Here is how the transition will roll out: Mid-April to May 22, 2026: You will still be able to open reports in the Classic vie

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Hi! I have a problem with uncategorized income. I manually added transactions to uncategorized income as I wasn't sure where to categorize it at that time. Now, I want to reclassify it to the correct account. What should I do? Please help me. Please. Thank you!

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