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ambermillwork
September 19, 2019
Question

How do you close a old estimate?

Client did not proceed with estimate and estimate is a year old so how do you close it?

14 replies

LauraAB
Level 8
September 19, 2019

Hello ambermillwork,

 

Welcome to the QuickBooks Online community! It's great to have you here with us. I'll go over how to close the old estimate in your books.

 

Estimates are non-posting transactions that allow you to send information to a customer to give them an idea of what the product or service will cost them. From an estimate, you can create an invoice, and you can change the status of the estimate to show it's been accepted, rejected, or closed. Here's how to change it to closed.

 

  1. Hover over the Sales menu on the left.
  2. Choose Customers.
  3. Click the customer in question.
  4. Find the estimate.
  5. Click the down arrow in the Action column.
  6. Choose Update status.
  7. Choose Closed from the drop-down.
  8. Click OK to save.

This can also be changed by opening the estimate up and changing the status drop-down under the customer's name. It's pretty easy once you know how to do it! For your reference, here is our article about estimates: Set up and use estimates

 

Let me know if you have more questions. I'm here to help!

Diane18
September 23, 2019

I am using Premier Professional Services Edition 2019 R8P.  I don't have an Action column or a down arrow to update status.  How would I close old estimates?

JamesM4
Level 6
March 18, 2021

I can't seem to edit any estimate from a previous year. When I try to edit, there is a pop-up (see attached screenshot) saying that it is from a previous/closed year and to enter a password. I should be able to edit any estimate, since it is not a transaction and doesn't affect the books, correct?

 

 


Hi KHuihui. Thanks for providing the screenshot. I see that the transaction you're trying to edit is part of your closed books and in order to edit it, you'd need to enter the password. I encourage you to check out this article here with more info on how to: 

Edit your closed books. Feel free to ask other questions, I'm here to help. 

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