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March 26, 2021
Question

How do I change the customer name on a payment without clearing the payment amount? Every time I try to change the customer name the payment amount changes to zero.

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5 replies

Level 6
March 26, 2021

Hello, jondalrymple.

 

I'd like to give an idea to help you process a customer payment.

 

Changing the customer name will also change how credits and payments were applied. You can delete and reprocess the payment in order to select the correct customer name. 

 

Here's how:

  1. Go to Sales on menu ☰.
  2. Click the Customer tab.
  3. Select the name of the customer on the original payment.
  4. Locate and open the transaction.
  5. Click on More, then select Delete.

 

Once done, you can redo the payment with the correct customer name.

 

Like this:

  1. Click on +New
  2. Select Receive payment.
  3. Select the customer name on the drop-down.
    Note: It will automatically choose any open invoice for the customer you selected.
  4. Enter the amount.
  5. Click on Save and Close.

 

I'll be adding this link for more information about payment: Take and process payments in QuickBooks Online

 

Let me know if you have further questions or concerns, I'm here to help. Have a nice weekend!

 

March 28, 2021

Thanks Archie, that's a great review of how to add a payment, but I'd like to be able to CHANGE the customer on a payment and NOT have to re-enter the amount. It seems to me that if I can do that on an invoice I should be able to do that with a payment as well.

JessT
Moderator
March 28, 2021

Hi jondalrymple,

 

At the moment, there isn't a setting to keep the amount even if you change the customer. I'll take note of this as feedback to be considered in future updates.

 

You can also check out the help articles for QuickBooks Online on the main support page should you need them in the future.

 

If you have other questions, you can always go back to this thread.