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Established Member

Quantity on Purchase Order not available for vendor to view

How can my vendors see quantity on Purchase Order's? My vendors can't see quantities of items I'm requesting unless I type it into the description box.

Solved
Best answer 11-13-2018

Accepted Solutions
ProAdvisor

Re: Quantity on Purchase Order not available for vendor to view

@treycg

 

Currently, formatting of the Purchase Order (like adding Quantity) comes directly from the "Master" Sales Form Type Template, regardless of whichever template name you have set as default. Unfortunately, there is no separate way to customize purchase orders further with different content, layout and style options.

 

If you need to see Qty on PO, you will need to make sure that the quantity column is selected in your Custom Form Styles settings.

 

Here's how you can check it:

 

  • Go to the Gear icon.
  • Click Custom Form Styles.
  • Click Edit under the Master form type (or Standard form name). See screenshots below for reference.
  • Click on the Content tab.
  • Click on the middle Pencil icon under the Activity field.
  • Make sure to select the Quantity.
  • Click Done.

 

(NOTE: SKU column is enabled only for "Airy" template. But it's for internal view only, not available to print the form or send an email).

 

.

master_standard.PNG

 

quantity.PNG

6 Comments
ProAdvisor

Re: Quantity on Purchase Order not available for vendor to view

@treycg

 

Currently, formatting of the Purchase Order (like adding Quantity) comes directly from the "Master" Sales Form Type Template, regardless of whichever template name you have set as default. Unfortunately, there is no separate way to customize purchase orders further with different content, layout and style options.

 

If you need to see Qty on PO, you will need to make sure that the quantity column is selected in your Custom Form Styles settings.

 

Here's how you can check it:

 

  • Go to the Gear icon.
  • Click Custom Form Styles.
  • Click Edit under the Master form type (or Standard form name). See screenshots below for reference.
  • Click on the Content tab.
  • Click on the middle Pencil icon under the Activity field.
  • Make sure to select the Quantity.
  • Click Done.

 

(NOTE: SKU column is enabled only for "Airy" template. But it's for internal view only, not available to print the form or send an email).

 

.

master_standard.PNG

 

quantity.PNG

Established Member

Re: Quantity on Purchase Order not available for vendor to view

Thank you all! That helped

Established Member

Re: Quantity on Purchase Order not available for vendor to view

Hi, 

I am using qp online and can't seem to get the PO to list quantity. I have tried changing the master template and it still won't show up. Any other suggestions? 

Also I am trying to change the currency from CAD to USD. 

thanks 

Moderator

Re: Quantity on Purchase Order not available for vendor to view

Hey there, Benny.

I'd be happy to help you with showing the quantity on your template and get your currency changed from CAD to USD.

 

Performance issues in QuickBooks are resolved by doing basic troubleshooting steps. Let's start by opening a private browser to start a new session.

 

Here's how to open a private window in different browsers:

 

  • Google Chrome: press Ctrl + Shift + N.
  • Mozilla Firefox: press Ctrl + Shift + P.
  • Internet Explorer: press Ctrl + Shift + P.
  • Safari: press Command + Shift + N.

If you're able to change the currency and the quantity is now showing on your template using the private browser, let's go back to your regular browser and clear its cache.

 

You may find this article helpful: How Multi-currency works.

 

Please get back to me if you continue to get the same results so I can look further into this. Have a nice day.

Active Member

Re: Quantity on Purchase Order not available for vendor to view

That only adds the QTY column to the INVOICE not the Purchase order.

QuickBooks Team

Re: Quantity on Purchase Order not available for vendor to view

Thanks for joining this thread, @DAG001.

 

There's only a default Purchase Order template in QBO. There isn't an option to add the Quantity column for now. Another way to do this task is by using and integrating a 3rd party app. 

 

Approved and supported applications for QBO are found on our App Center. Since each businesses needs are different, we don't recommend or advertise any application to our users. You can scan through the app list to select the appropriate one for the size and needs of your business.

 

If there's anything else you need or you have other QBO questions or concerns, just leave a comment below. I'll be here for you.