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Reverse or delete a journal entry in QuickBooks Online

Learn how to reverse a journal entry to swap the debits and credits, or delete it entirely.

You should only create journal entries as a last resort or with the help of your accountant. If you need to, you can reverse a journal entry to update and correct it, or delete it entirely.

Reverse a journal entry

If you need to properly allocate a transaction between two accounting periods, or correct a mistake and switch the debits and credits without deleting the original journal entry, you can reverse it:

  1. Select Settings ⚙️ and then Chart of accounts.
  2. Find the account that you created the journal entry for. Then select View register.
  3. Find the journal entry in the account register. The word "Journal" should be in the Ref No. Type column.
  4. Select the journal entry to expand the view. Then select Edit.
  5. Select Reverse.
  6. Select Save.

When you reverse a journal entry, QuickBooks creates a new journal entry to balance it. It has slightly different information:

  • The journal no. is the original number and plus the letter "R."
  • The new journal entry is dated the first day of the month following the original journal entry date.
  • The original journal entry's debits and credits are reversed.
  • All other information, such as the Account, Name, and Description, are the same as the original journal entry.

Delete a journal entry

If you created a journal entry by mistake, follow these steps to permanently delete it. Important: You must be absolutely sure you need to delete the journal entry. This can quickly unbalance your accounts.

  1. Select Settings ⚙️ and then Chart of accounts.
  2. Find the account that you created the journal entry for. Then select View register.
  3. Find the journal entry in the account register. The word "Journal" should be in the Ref No. Type column.
  4. Select the journal entry to expand the view.
  5. Select Delete.
  6. Select Yes to confirm.

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