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Create a purchase order

In QuickBooks Desktop, a purchase order keeps you on top of your inventory as it helps track the items ordered and received. Knowing what expenses to expect helps you manage your funds wisely.

To create a purchase order:

    1. Make sure your preference for purchase orders is turned on.
      1. Go to the Edit menu, then select Preferences.
      2. Select Items & Inventory, then go to the Company Preferences tab.
      3. Put a check mark beside Inventory and purchase orders are active.
      4. Select OK.
  1. Go to the Suppliers menu, then select Create Purchase Orders.
  2. (Optional) From the Template drop-down, choose the template you want to use.
  3. From the Supplier drop-down, choose an existing supplier or add a new supplier.
  4. (Optional) If you use class tracking, go to the Class drop-down, then choose a class.
  5. (Optional) Update the information in the Supplier (address), Date, P.O. No., and Ship To fields.
  6. Fill in the line item area by entering the items you're ordering.
  7. (Optional) Use the Memo and/or Supplier Message fields to document the purchase order.
  8. Select Save & Close.
Creating a purchase order is part of your usual Accounts Payable (A/P) workflow in QuickBooks Desktop. To see the complete list of workflows and other supplier-related transactions, see Accounts Payable workflows in QuickBooks Desktop.