Expenses & Suppliers

I am following the instructions to add daily sales, but am missing the categories I need!

We just successfully finished migrating our inventory from an old Wasp database into Quickbooks.  In Wasp, when adding new inventory without a current line item, it automatically generated a new item number. I was able to give it an initial counter of 100000.  When adding a new line item it would automatically generate the number.  We're on 104353 currently.  Is there a way to have Quickbooks continue on this item number counter?

HelloWe are looking at automating more of our accounts payable processing - with OCR recognition on bills, approval workflows, expense report and payment processing.  Hoping to find a single tool that does it all; we currently use Dext and not extremely happy with that for Expense Reports.  Has anyone used Beanworks by Quadient?  Or how's everyone liking Exp reports and workflow in QBO?  Would love to hear your feedback on those tools, or recommendations for other similar tools.  Thanks!

I prepay for inventory coming from overseas. It usually arrives a month later and then I receive it in inventory. Somehow I have double entered transactions so that even though the goods were prepaid, they still show as owing in my accounts payable. The steps I have done are as follows; 1. issue purchase order. 2. enter proforma invoice. 3. pay proforma invoice. 4. receive items into inventory. Can anyone help me to see where I have gone wrong so that the proforma invoice is still shown as outstanding?

Hello, I am in the process of setting up a company (partnership) and there are no employees as the partners are the only "workers".  CRA advised that you cannot be an employee and pay a salary if you are also the owner. Obviously the owners want to earn a wage and we were advised that to do this you would set up a "owners draw" and not a salary.  How do you set this up and can you set up tax deductions for this (EI, CPP, Income Tax). Thank youLeah

I believe advances to suppliers, for example paying a lawyer a retainer, should be recorded as an asset. Until the invoice is received, you don't know how much the final cost will be or the HST that would apply. Am I correct in assigning the retainer paid as an asset? What tax-line mapping would apply?

Hello QBO community! I run a contracting business and purchase most of my job materials using my business credit card. I've been recently refunded on my credit card for materials I've returned. How can I record this transaction? Thanks!

A new client has hundreds of expenses charged to his personal accounts that need to be recorded in QB. I posted them to a cash account but now it shows a deficit and I don't know how to handle it! Help! Thank you.

No text available

Hi there,  How do I record Prepaid Expenses (first and last studio rental payment) that was partially paid by our company and partially by an employee.And then later, how do I reimburse that employee for the amount he paid.Please advise. 

When I began with this company, I replaced the previous bookkeeper with no prior QBO experience. Somehow when the company was started, there was a shareholder loan account set up for the owner. It appears on QBO as a bank payment account if that makes sense. Importantly, right now the owner and business do not owe each other anything; this account was set up for the owner to loan money to the company to help with cash flow during the pandemic. It has all been repaid. A lot of transactions have been misassigned to this account - anytime the owner purchased something on his personal credit card for the business and was reimbursed, both the expense and reimbursement were assigned to this account.  My question - how do I keep track of employee expense reports? In this case, all of the personal credit card charges should have been assigned to an expense report and then the employees expense report would be paid off. Do I make another bank payment account for the owners expens

No text available

Hi,I am looking for some advice. We have an account with Home Depot. Every quarter we are given a free gift card from Home Depot which accounts for 4% on every dollar we spent during that quarter. My first question is how I would record this gift in Quickbooks. (Would it be a Credit Card Credit?) Also, I was wondering how this would affect HST. As we will purchase tools and such with this gift card and pay HST on those items. (Do I need to account for the HST when we receive the gift card?) I am based in Ontario Canada.Thanks for your help!

Hello, I need to set up a role for my sales team that is similar to the time tracking only and expenses. They don't need to track time, however they do need to be able to submit reimbursable expenses. Within the existing role the expense submission is completely free hand, which unfortunately is useless. Similar to the existing function under Expenses to "Create a New Expense" they need to be able to select a category, write a description, assign a customer that exists in QBO,  select a class that exists in QBO, add tags, split the expense, add photo of the expense, etc... That expense then needs to be approved by the administrator and then reimbursed back to the employee. That employee should not have access to any other company information. If anyone can help with this it would  it would be very much appreciated. 

I cannot get the desktop version to load up.  says it doesn't support the browser.  I have edge and now downloaded firefox.  getting the same answer.  Could it be because my online version is still operating somehow?

How do I transfer an expense account list to excel as in equipment expense, etc.

Hello, I work for a small company and they pay 100% of our benefits from Blue Cross. How would I properly expense this in QB Online? Thank you in advance!

No text available

Any solution for blurry receipt captures in QB app? Of course other than refreshing data lol

Can we charge our customer the 'custom entry' and 'custom tax' that we have been charged for importing COG?We buy vehicle/hirail parts from the US and install the parts on the vehicles in Canada. Thank you!

Is there a way to add the preferred payment method to a supplier in QB? We have some vendors we pay via credit card, ACH or cheque. Need to find a way to recognize how payment has been set up for each vendor. Also, need to have this viewed in a report.

No text available

How do you change the payment account in an expense?

When searching for an item to insert into the PO, the drop down doesn't show the purchase description, only the sales description.  Because this is a PO, it should show the purchase description.

Which field would I use to update in an IIF file to upload Class into this section in a Bill?