Reports and Accounting

We already are familiar with how to create a bill from a purchase order, but is there a way to link a PO to an existing bill which has already been paid? One of our team paid the invoice before we marked the PO as received; as a result, we are generating a second bill for the same item. Obviously we can remove the duplicate, but we would like to be able to link the PO to the bill for reporting continuity. Is this possible to do the other way round? I can't find any articles on this.

A client has changed their accounting period, so I need to run a for 16 months so I can pull this into TaxCalc to complete the annual accountsI don't appear to be able to do this, is there a specific way to access this information

Hi, we would like to account for transactions that will never receive a payment for but need to be recorded in order to account for VAT. Example below:Our company in UK sends goods to our company in DE. Both companies share the same bank account, and any profits made by the DE company are paid straight into the UK bank account.Nevertheless we need to record an invoice/sales receipt (which one is better for this?) in order to declare this export of goods in the UK and declare it in our UK VAT returns. Also we need the invoice to declare the Import of goods in Germany by German company.The idea is that this transactions do not affect the profit and loss statement or balance sheet.Any help is appreciated

Hi , I have run a budget and actual report and it is showing in the variance column (or QBO calls it over budget or remaining) as follows, when income is more than budgeted income the variance is a positve, which is correct, but then when I go down to costs if more costs are spent than budgeted it is still showing as a positive where it should be red negative. I know you are going to say it is showing how much it is over budget, but this is not how a Budget and Actual report is done!  The variance column shows that negative figures (red) is a unfavourable variance and positive is a favourable variance.  

Can anybody tell me where I may be able to get hold of QuickBooks Pro 2015 download. I have it installed on an old computer and have all the key and licence etc. It is only used a couple of times a year as it is more or less for a company that has ceased trading but still needs to be kept up to date. I have checked the Quickbooks website and this only goes back to 2016. Would really appreciate any help. Many thanks!

Hi everyone,  At the beginning of our business, we had a few expenses which we paid with my personal debit card. I do not want to get this reimbursed, as I see them as initial investment, but I would like to record them properly.  I have seen several suggestions. One being, to record the expense as an expense (eg. +10£ at Amazon) and at the same time add the same value to the owner's investment/equity account (-10£ at Owner's Equity). While this seems to work, I have noticed when I create a report or check the supplies list, the amount spent on Amazon does not reflect this value. Something else that is also strange, is the fact that I need to register that expense into a payment account. would it not make sense that you could just select the owner's equity?  Has anyone found a better way to deal with this issue? Or is there something else I am missing? Many thanks in advance, Ana 

Hi, I realise this has been answered multiple times but I still don't understand how to do this. When I started my business there were several bills that needed to be paid before the company had any money in the bank. I paid for these from my personal funds and created a bill for each of them in QuickBooks. I'd now like to record a director's loan in quickbooks to track the money I gave the company - so I can get paid back in the future. I'd also like to "pay" these bills with the money from the director's loan - so they can be included in the company's vat return and end of year accounts. Any advice I've found here just helps with the first part. This KB article seems the easiest way to record the loan - https://quickbooks.intuit.com/learn-support/en-uk/help-article/supplier-loans/record-director-loan-quickbooks-online/L4xmQTWCA_GB_en_GB

HiI have to do home currency adjustments in my accounts.  everything works beautifully for foreign currency for my bank accounts in my trial balance but for my foreign currency accounts receivable and accounts payable accounts the values are perfect in my balance sheet but are all wrong in my trial balance.is this normal?this is very challenging to explain to my auditors when working on annual tax returns and the adjustments we have to make cause a lot of confusion.quickbooks desktop did not have this problem.what is the solution when trying to present the correct trial balance info to my accountants in order  to create our annual financial report?thank you

Hi team! I am a Yoga instructor and run Yoga retreats. I am wondering:How do I classify the expenses I spent on the retreat such as tour guide, accommodation etc? (Which aren't my expenses but the expenses for the whole group) Currently it is classified as other business expenses. Thanks so much! 

Has anyone else been experiencing issues with Quickbooks not submitting their EPS to HMRC because of an internal Quickbooks software fault?I have had an investigation open with Quickbooks for over 3 weeks and a fix has not been found. Also, what has happened to Quickbooks customer service recently?! It is absolutely appalling! I just need an answer to my issue!

Hi, not sure if this is the correct place to ask this, please re-direct me if necessary. In August 2023 I had some expensive recording equipment stolen. I was unable to claim through my insurance as the theft happened from a car and outside of the hours they offered coverage. I have a vague idea I can log this as a loss on my self employment tax return but I have not been able to work out how! Can anyone help?

I started a new quickbooks in June 2023 and did the entries manually . However there is a negative balance in the retained earnings that appear reently. I have no idea where this has came from, the profit and loss figure is showing seperately in the balance sheet is correct. I have also gone into chart of accounts and the balance and report show nothing. Really confused and i need support to help solve this. Please suggest on how to resolve this negetive retained earnings 

I wish to run Expense by Supplier for all companies that has been grouped in spreadsheet sync, so it shows all supplier expenses for all companies within our main company group.At the moment grouped customers only shows 4 x reports in drop down menu that are good but not what I'm looking for. Any thoughts on how can I do this please?

Hi,I have just done my first year on a very small (side hustle) Ltd company (for tax reasons) so don’t want to spend £700+ paying an accountant. I am trying to do my end of year accounts but I have one problem that my balance sheet shows -£3k in the business but I have £4.5k stock that needs to be added.How do I get my end of year stock take on to the balance sheet? I aren’t interested in Quickbooks tracking my stock etc just want to input my inventory worth on to the balance sheet Thanks

The General Ledger detailed report by Account has bugs. When run for the year it shows balance in the Retained Earnings account. This is not supposed to be the case and other reports confirm the correct balance. Secondly income and expense accounts show beginning balances. This is also not true. P&L accounts don't have opening balances; only Balance Sheet accounts can have opening balances. It is very frustrating to look for reports in QBO particularly at this time of the year as we jump start and prepare for year end and bump into such BUGS. I was hoping this particular report would be apt to give the auditors since it has a field for the System generated unique Transaction ID for each entry appearing on the G/L report. This would have made it easier for Auditor to query and entries by quoting the unique system generated Transaction ID. However everything seems to be in shambles now.

When we click on a bill payment on our suppliers pages, they open up the bill payment page, but their email address hasn't auto-filled like it does with invoices etc?

HiI use QB Core payroll for my four employees, two are salaried so receive the same gross pay each week and two get paid by the hour, but it's usually around the same sort of hours each week. I processed payroll on Friday and paid the amounts to their respective banks.  Having just looked at the figures more closely, I wish I had spotted it at the time,  I can see that each of them have only been deducted approx half of what their PAYE should be.  No details have changed, no tax codes have changed.   Can anyone shed any light on why this would be?  I believe there is an issue with QB Core payroll software.  I will also contact QB on Monday when their phone lines are open again.Thank you

I am running report Transaction Detail By Account (modern view) and have noticed that the signage in the Amount Column seems to be incorrect. I would expect all Credit amounts to have a negative amount and all Debit amounts to have a positive amount. The sum of Amount for an unfiltered transaction list for a period would then be Zero. This is how QBD showed it (and other accounting systems I have used in the past). QBO specialist said that his system was showing the same as mine e.g. Transaction type Bill all showing as positive values.

How can I produce a report to reflect all the wages expense from January to December 2024

SpreadSheet Sync has very few Class Related Reports and the only one that is there at present is Budget Overview. This doesn't work correctly for Custom Dates - it reverts to 12 month totals. Does anybody know when this might be fixed and also when other class related reports might be available

Can i get reports and financial statements if my account subscription is expired and suspended

Im using QB Self Employed.When generating Mileage Report I would like to show the Name of the location as well as address.Both fields are used when entering into Miles using the Favourite Location function but unfortunately only the Address shows in the Miles Report.I use the Name to show who I am visiting as this is the only way to record Client.How can I customise the report?

Hi, I have a duplicate invoice appearing on my VAT Return however when I try to delete it, I get an error message saying 'The transaction you are trying to edit has been deleted.'  What do I do?

My profit and loss report lists a lot of expenses that I need to recategorise but when I press transactions to recategorise them there is no results to change.

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