Question

Mailing 1096s for multiple EINs

16 replies
41 views

I have 2 separate EINs that I will be creating 1099-MISC and 1099-NECs for. My question is, can I mail all the 1096 and Copy A's in the same envelope?

QuickBooks Desktop

MarsStephanieL

Level 6

Hi there, @LusterSalon.

You will need to submit a separate 1096 for every type of information return you prepared, even if you prepared only one of each kind.

An example is if you prepared and submitted seven 1099-MISC forms and one 1099-R form (for retirement payments), you must submit a 1096 form summarizing the 1099-MISC forms and another 1096 form summarizing the 1099-R form, along with all Copy A's of the respective return.

Also, note to submit the 2 EINs forms separately. I've added these articles that can guide you on printing and mailing your 1099 form to IRS:

I'm just a post away if you should have any questions. Just leave a post in the comment section and I'll surely help you further. Take care.

L

LusterSalonAuthor

Thank you for your response! I'm sorry, I should have been more clear in my original post. I have printed the 1096s correctly for each EIN. My question is, Can I mail all these forms together? I have 1099-Misc and 1099-NEC for one EIN and 1099-Misc and 1099-NEC for a second EIN. Can I mail all these together or, do the forms for each EIN need to go in a separate envelope or do each type or 1099 for each EIN need to go in their own envelope?

AlexV

Level 10

You'll need to mail them separately, LusterSalon.

This is to avoid issues with the IRS. Also, you'll need to group the forms by form number and transmit each group with a separate Form 1096.

Please check these links for more info about filing 1096:

In addition, you'll want to e-file these forms instead. Intuit will send these forms to the IRS on your behalf. You can check the detailed steps through this article: Create and file 1099s with QuickBooks Desktop (Step 6).

Shoot me a reply if you need anything else. Take care!

E

EQuilter

I have two 1096's for the same EIN. Can both sets be mailed in one envelope?

S

ShiellaGraceA

Level 9

Thanks for joining us here today, @EQuilter.

Yes, you can mail them in one envelope. You'll only need to separate them if you're sending multiple EINs.

For more details about 1099/1096 filing and FAQs, check out these guides below:

I'm also attaching this link to help you along the way.

Let me know if you have other questions or concerns with your 1096 forms. I'm more than willing to assists you every step of the way. Take care and have a wonderful day ahead.

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