Learn how to track your inventory in QuickBooks Online .
QuickBooks Online has everything you need to manage your inventory. Track what's on hand, get alerts when it’s time to restock, and see insights on what you buy and sell. We’ll help you set it all up and get going.
Step 1: Turn on inventory tracking
If you haven’t yet, turn on these settings so you can add your inventory.
Go to Settings ⚙ and select Company Settings.
Select Edit ✎ in the Products and services section.
Turn on Show Product/Service column on sales forms.
Turn on both Track quantity and price/rate and Track inventory quantity on hand.
Add non-inventory items. These are things you buy or sell but don’t (or can’t) track as inventory. For example: nuts and bolts used in installation.
Create a bundle for any collection of products or services that you sell together. For example: a gift basket of fruit, cheese, or wine. Adding these products in a bundle saves you from having to select them one by one in invoices or receipts.
Step 3: Keep track of what sells
Once you set up all your inventory products, you track them when they sell. There are two ways to track what you sell:
QuickBooks then decreases what’s on hand by the amount on the invoice or sales receipt.
Check what’s on hand and what’s on order as you work
Check what’s on hand and what’s still on order as you work on an invoice, sales receipt, or another type of transaction. Just hover your pointer over the quantity you entered for an item to see more info.
If you set a low stock alert, QuickBooks will also let you know when something's running low.
QuickBooks tells you when it’s time to restock. You can order inventory right in QuickBooks. Then, track what you receive from suppliers and what’s still on order. When you do, the quantity on hand automatically increases by the number of items you receive.