Run a report with supplier totals in QuickBooks Online

Learn how to run a report with supplier totals in QuickBooks Online.

See all payments you made to your suppliers when you run the Expenses by Supplier Summary report in QuickBooks Online. This gives you insights you can use to manage your business expenses. Here’s how.

Note: This report only reflects payments coded to expense accounts and not true supplier totals.

Some of your reports will look different depending on whether they're in the classic view or new enhanced experience. Learn more about the new enhanced experience.

1. Sign in to QuickBooks Online
2. Go to Reports (Take me there).
3. From the Find report by name ▼ dropdown, select Expenses by Supplier Summary.
4. From the Report period ▼ dropdown, select a date range.
   Note: If you want to run a report for payments you made to your suppliers for a specified period, select Custom. Then, enter the start and end dates.
5. From the Display columns by ▼ dropdown, select Suppliers.
6. In the Accounting method field, select Cash or Accrual:
   • If you want to only show the payments you made to your suppliers, select Cash.
   • If you want to show open invoices and bills too, select Accrual.
7. Select Run report.
   Tip: You can edit the report name when you select Edit .
8. Select Save customisation.
   Notes:
   • You can enter a custom report name.
   • You can add the report to a group for easy tracking.
   • You can choose your sharing preferences.

If you need a copy of the report, follow these steps.

1. Select the Export icon.
2. Select Export to Excel or Export to PDF. This automatically downloads a copy of the report and saves it to your computer.
   Note: If you select Export to PDF, you may need to select Save as PDF. Then, a copy of the report will automatically download.