cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Intuit

Set up multi-user or network for QuickBooks Desktop


Note: If you are a new QuickBooks user, after installing Create a QuickBooks Desktop company file first before doing step 2.

QuickBooks Desktop uses a database file manager to communicate with the company file. Currently, there are two ways to configure multi-user set up for QuickBooks Desktop:

Recommended Mode

The Recommended multi-user set up is having the company file stored on the Host computer.

To turn on Hosting
Important:
Turn on hosting only for the Host computer or where the company file is stored. If you are using a server to host your file, one computer still has to act as a Host. You must NOT turn on hosting for workstations.

  1. From the File menu, select Utilities.
  2. Click Host Multi-User Access.
  3. Click Yes on the confirmation window.

Alternate Mode

Starting QuickBooks Desktop 2016, there are enhancements made to make the Multi-User set up experience better. These enhancements include disabling Alternate set up Mode. If for any reason, you need to enable this mode, see Multi-User access changes in QuickBooks Desktop 2016 and later.