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Intuit

Align how your cheques print

Printing cheques is quick and easy in QuickBooks Online. Follow these simple steps to setup print cheques.

Note: We can only guarantee compatibility with cheques specifically designed for QuickBooks Online. Check out the Intuit Market to find cheques designed exclusively for QuickBooks.

Set up Print Cheques

  1. From the left menu, select Expenses.
  2. Choose Print Cheques.
  3. At the bottom of the page, select Print setup.
  4. Select the type of cheques you have: voucher or standard.
    Note: Depending on your region, there may only be one type available.
  5. Load blank paper into your printer. You'll print on blank paper first, so that if you need to correct alignment, you won't waste actual cheques.
  6. Select View preview and print sample, then choose the Print icon.
    Note: Follow Solution 1 if you're unable to print, or the printed sample doesn't align with the blank cheque.

Solution 1: Set up Adobe Reader

  1. Download the latest version of Adobe Reader, or update it if you're already using it. (English / French ) This will control printing cheques in QuickBooks Online.
  2. After downloading, installing, or updating Adobe Reader, set it as the default PDF viewer for your browser. (English / French)
  3. Print another sample using the steps you used in Method 1, if this doesn’t work, proceed to Solution 2.

Solution 2: Fine-tune alignment

  1. On the Print cheques setup window, select No, continue setup at the bottom right, twice until you get to Fine-tune alignment page.
  2. Drag the grid inside the large square to the place where it appears on your printout. QuickBooks Online will figure out how to adjust the alignment.
    Note: QuickBooks Online uses the numbers on the vertical and horizontal to figure where exactly to print the cheque amount. These numbers change whenever you drag the grid.
  3. After adjusting the grid, print another sample using the steps you used in Method 1 then check the alignment again. Continue to fine-tune until the alignment is OK.
  4. Select View preview and print sample in the lower left, and choose Print icon at the top right.
  5. After the sample is printed on plain paper, hold it up to the light against a cheque and see if the alignment is correct.
  6. If you still need to do some fine tuning, close the sample and then go back to the grid to make adjustments, then print a fresh sample.
  7. Select Finish Setup when your sample’s alignment looks correct.
  8. Apply the following changes:
    Note: Changes should apply to most printer versions – make changes for the options you see below.
    1. Page Scaling: set to None
    2. Auto-Rotate and Centre must not be checked.
    3. Make sure that Choose Paper Source by PDF size is cheque.
    4. If you’re using Adobe Acrobat, these options are slightly different:
      1. Under Page Size & Handling
        • Select Actual Size
        • Select Choose paper source by PDF size
      2. Under Orientation
        • Select Auto portrait/landscape

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