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Undo or remove transactions from reconciliations in QuickBooks Online

by Intuit•91• Updated 5 days ago

You can remove individual transactions or undeposited funds from a reconciliation if they were cleared by mistake or need adjustment. This process, often called "unreconciling," changes the transaction status in your account history but doesn't undo the entire reconciliation for the period.



Important considerations

Before removing a transaction, review these impacts:

  • Account balances: Removing a cleared transaction changes the beginning balance for your next reconciliation.
  • Scope: This process affects only specific transactions. To undo a full reconciliation, consult your accountant.
    • Only your accountant, or those with the "In house accountant" role can undo full reconciliations.
  • Accuracy: Verify that the transaction is truly the cause of a discrepancy before removing it.


Unreconcile a transaction

For a better experience, open this article in QuickBooks Online. Launch side-by-side view Open this link in a new window

Follow these steps to change a transaction's status from reconciled (R) to uncleared:

  1. Go to All apps A bunch of numbers and letters on a tile wall., select Accounting, then select Chart of accounts (Take me there).
  2. Find the account containing the transaction and select Account history.
  3. Locate the specific transaction in the list.
    Note: Reconciled transactions have an "R" in the checkmark column (âś”).
  4. Select the transaction to expand the view.
  5. Select the box with the "R" in the checkmark column repeatedly until the box is blank. This action cycles the status from R (Reconciled) to blank (Uncleared).
  6. Select Save.
  7. Select Yes to confirm.

Now that you’ve removed the transaction, reconcile the account again correctly. 



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