Learn how to set up a multi-user network for QuickBooks Desktop.
Do you need to set up a multi-user or network environment for QuickBooks Desktop? We have information you need.
Set up a multi-user network
The following articles can help you get started if this is your first time to install and use QuickBooks Desktop in a multi-user or network environment. Follow the steps in the order shown below.
- Download and install QuickBooks Desktop
- Set up folder permissions to share company files
- Configure Firewall and Internet security settings for QuickBooks Desktop
- Set up the QuickBooks Database Server Manager and scan your file
- Add Windows admin rights to allow configuration of multi user access
- Map a network drive (optional)
- Open a company file that is located on a remote computer
Turn on hosting
QuickBooks Desktop uses a database file manager to communicate with the company file.
Use the Recommended mode to set up your file: The Recommended multi-user set up is having the company file stored on the Host computer.
Turn on Hosting
Important: Turn on the hosting only for the Host computer or where the company file is stored. If you're using a server to host your file, one computer still has to act as a Host. You must not turn on hosting for workstations.
- From the File menu, select Utilities.
- Select Host Multi-User Access.
- Select Yes on the confirmation window.
In previous versions, there was an alternate mode to set up multi-user networks. We've disabled this mode.