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Adjust inventory quantity on hand in QuickBooks Online

Learn more about inventory quantity in QuickBooks Online

Sometimes you might discover that you have either more or fewer of an item than QuickBooks shows. If you track inventory in QuickBooks Online Plus and Advanced, you can manually adjust an item's quantity without recording a purchase or sale, to match what you actually have in stock.

Enter an inventory quantity adjustment

  1. Select + New.
  2. SelectInventory Qty Adjustment.
  3. Enter the Adjustment Date.
  4. In the Inventory adjustment account drop-down, select the appropriate account.
  5. Select the products in the Product field. Note: The description and current quantity on hand auto-populate.
  6. For each item, enter either a new quantity or a change in quantity.
  7. In the Memo field, enter the details about the adjustment.
  8. When you're done, select Save and close.
Note: When you save the inventory adjustment, QuickBooks Online automatically records appropriate adjustments to your stock Asset and Cost of Goods Sold (under stock Shrinkage) accounts.

Edit or delete an inventory quantity adjustment

Important: Be very careful editing inventory adjustment entries. This can greatly impact your accounting. If you're not sure if you should do this, reach out to your accountant.
  1. Select the Search icon on toolbar.
  2. Select Advanced search.
  3. In the Inventory adjustment account drop-down, select the appropriate account.
  4. From the All Transactions drop-down, select Inventory Quantity Adjustment.
  5. Select Search.
  6. From the search results, select the adjustment you need to edit or delete.

This opens the inventory quantity adjustment. You can add new adjustments or edit previous adjustments. If you need to delete the entireinventory quantity adjustment, select Delete.

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