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L
lindak1119
Level 7
October 16, 2018
Question

How do I delete multiple invoices at the same time with online quickbooks pro?

  • October 16, 2018
  • 14 replies
  • 38 views
No text available

    14 replies

    D
    dataforge11
    October 16, 2018

    You can't.

    What you can do is setup a macro to do it for you since it's a repeatable list of clicks to do. Get your screen to just show the invoices you want to delete, or at least grouped together. Like, for me, I go to sales, then filter by open invoices, and sort by price. I'm trying to get rid of thousands of $0.01 late fee invoices that were generated in the past. You could sort by name or whatever also.

    Then I setup my macro, and record deleting one. I then set the macro to repeat x times and let it go. since the dispaly will remove the deleted one, it will be replaced by the next one to delete. It takes some time, and quickbooks starts to crash with out of memory errors once you get to about 100 deletions in a row. Just keep an eye on it and restart as needed. Saves your hand from lots of work. I use a program called doitagain to perform the macro.

    You can see my macro running in action on this video where i reported the memory crashes.  


    S
    srolon
    August 29, 2019

    I know this is older, but how are you doing your macro? I have used them in excel, but would love to know how you are doing them through browser. Is there an app? 

    Rose-A
    Rose-A
    Level 10
    August 29, 2019

    Thanks for looping in, srolon.

    Helping you find an application to delete multiple invoices is my priority. Let me point you in the right direction.

     

    You can look for a third-party application that allows you to delete multiple invoices since this feature isn't an option for us right now. Please visit our Apps page through your QuickBooks Online account.

     

    Here's how:

     

    1. Log in to your QuickBooks Online account.
    2. From the left pane, click on Apps.
    3. Search for apps in the search box.

     

    QuickBooks displays the list of applications available that matches the description you entered. Once you find the right app, click on it to open.

     

    You can also visit this link for a better view: https://apps.intuit.com/. From there, you can find different apps that are compatible and designed to work with QuickBooks Online.

     

    Here are additional references that might be helpful for future use:

     

     

     

    For account discussion, feel free to reach out to our QuickBooks Online Support.

     

    1. Sign in to your QuickBooks Online Company.
    2. Click (?) Help at the upper right corner.
    3. Select Contact US on the pop-up.
    4. Enter a brief description of your concern then hit Continue.
    5. Click Get a callback.
    6. Enter your contact information.
    7. Select Call me.

    Don't hesitate to ping me out if you have any other invoices concerns in QuickBooks. I'll be around to help.

    MariaSoledadG
    MariaSoledadGQuickBooks Team
    QuickBooks Team
    October 16, 2018

    Hi swimwiththeresa,

    Thanks for choosing QuickBooks Online in managing your business.

    Currently, deleting multiple invoices a the same time isn't available in QuickBooks Online. If this is something that you'd like as an option, you can send your suggestions by clicking the Gear Icon and choosing Feedback.

    Here's how to delete an invoice.
    1. Click Sales on the left pane.
    2. Choose Invoices on the upper part of your screen.
    3. Click the invoice.
    4. Click More > Delete.
    5. Click Yes.

    I've attached screenshots for your reference.

    Leave a comment below if you need anything else. I'll make sure to get back with you.
    L
    Little Colorado LLC
    June 4, 2021

    Multiple people have suggested this feature and it's ridiculous it's not present by default. Your developers need to get their priorities straight.

      G
      Giovann_GModerator
      Moderator
      June 4, 2021

      Hello, Little Colorado LLC.

       

      I know the importance of having this feature added in QuickBooks Online. This simply saves much of your time to do other tasks.

       

      You have the option to manually delete multiple invoices by using the Batch action feature in QBO. To do this, please follow the steps provided by my colleague ChristieAnn. Also, I'd recommend sending feedback to our product developers to improve some of our product features. I'll show you how.

       

      1. Go to the Gear icon.
      2. Select Feedback.
      3. Enter your comments or product suggestions.
      4. Click Next to submit your feedback.

       

      In addition, you check this resource to learn more about deleting invoices and other transactions: Void or delete transactions in QuickBooks Online.

       

      Click the Reply button if you have further questions about deleting invoices. The Community and I will always here to help you. Take care always!

      katherinejoyceO
      katherinejoyceO
      Level 9
      March 1, 2020

      Thanks for joining this conversation, @donavin_b.

       

      I understand how you feel about having the option to delete multiple invoices. As recommended by my peer RoseMarjorieA, you can look for a third party application that allows you to do that while it's still not available in QuickBooks. 

       

      Don't worry, I will relay your concern with our product developers for future developments.

       

      We're constantly working to provide even more features and functionality in the app. In the meantime, I encourage you to visit our QuickBooks Blog to find out about these updates.

       

      If you have other questions, feel free to leave your comments below. I'm always here to help.

      E
      exact at gmail com
      April 29, 2020

      As if it is rocket science that people are going to ask for an option to delete multiple bills/invoices in one hit etc....

      You are simply STUPID.

      C
      ChristieAnn 11
      Level 9
      April 29, 2020
       
      You can delete multiple invoices in QuickBooks Online.
       
      Here's how:
       
      1. Click Sales at the left panel.
      2. Choose the Invoices section.
      3. Choose the invoices that you want to delete by putting a checkmark in the box beside the invoice number.
      4. Click the Batch actions drop-down arrow. Then, choose Delete invoices.
      5. You'll be prompted with Are you sure you want to delete the selected invoices? and then, hit Delete.
       
      Currently, there's still no option to delete multiple bills. You'll have to manually delete each bill. Please follow these steps:
       
      1. Click Expenses at the left panel. Then the Expenses section.
      2. Choose the bill that you want to delete.
      3. Click the drop-down arrow under the Action column.
      4. Choose Delete.
      5. You'll be prompted with Are you sure you want to delete this transaction? choose the Yes button.
       
      Please check this article to see steps on how you can email or print multiple invoices, sales receipts, and other sales forms: Email or print multiple invoices and sales forms.
       
      You can also refer to this article on how to email your expense receipts and bills to get them into QuickBooks Online: Email receipts and bills to QuickBooks Online.
       
      Please know that you're always welcome to post if you have any other concerns. Wishing you and your business continued success.
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