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Intuit

Create and print annual, quarterly and W-2 forms for years prior to QuickBooks Desktop Payroll Assisted service

Overview

This article explains how to create and print W-2 and other tax forms for the year before you subscribe to QuickBooks Desktop Payroll Assisted service.

E-file and E-pay don't work after you activate QuickBooks Desktop Payroll Assisted service.

Details

To print W-2 forms for the years before you subscribed to QuickBooks Desktop Payroll Assisted service:

  1. Choose Employees, Payroll Tax Forms & W-2s then Process Payroll Forms.
  2. Select Annual Form W-2/W-3 Wage and Tax Statement/Transmittal. Select Create Form.
  3. Under Select Filing Period next to Year, enter the year for the W-2 forms you want to print and select OK. Note: This year must be before you subscribed to QuickBooks Desktop Payroll Assisted service.
  4. The following message might appear: QuickBooks Desktop only stores one version of each tax form. Click OK.
  5. Follow the onscreen instructions to create the forms.

To print other quarterly or annual forms for the years before you subscribed to QuickBooks Desktop Payroll Assisted service:

  1. Choose Employees, Payroll Tax Forms & W-2s then Process Payroll Forms.
  2. Select the federal form or state form that you want to print.
  3. If you don't see the state form from the list:
    1. In the File Forms tab, select  Forms.
    2. Select Make a New Form Active. Note: If you don't have an employee set-up for the state, the form that you want to print will not also be activated
  4. Select Create Form.
  5. Follow the onscreen instructions to create the forms.

Note: If the above steps don't work and you'e unable to create tax forms, you may need to change the date on your computer to the prior year.  Be sure to CLOSE all other programs, including Outlook, before changing your system date.  After producing the forms, be sure to change your system date back to the current date.

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